Facilities Specialist

Facilities Specialist – Nakupuna Companies

Na Ali'i is looking for a Facilities Specialist to support the success of the Nakupuna Companies by providing facilities and administrative support in a fast-paced office environment with various moderate tasks and functional activities.

• Conference Room and Technical Support
  • Assist users in the configuration, use, and setup of meeting rooms and meeting room technology
  • Book or reserve internal or external conference rooms for various project teams
  • Responsible for clerical and organizational tasks, including organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
  • Greet employees and visitors
  • Restock office and kitchen supplies
• Team Member Support
  • Arrange and send bereavement flowers
  • Send a new baby gift package
  • Oversee the Fresh Service help desk to address and resolve issues
  • Prepare and dispatch business cards to requesters
  • Shipping Point of Contact
• Events
  • Partner with office leadership, FM Program Manager, and HR Concierge to coordinate and execute events, ensuring alignment with company culture and objectives
• Facilities Maintenance
  • Oversee all activities inside the building, ensuring health and safety standards are met and arranging for repairs when needed
  • Plan and manage central services such as reception, cleaning, catering, and parking
  • Place service calls as needed for office equipment under maintenance contracts
  • Coordinate a range of facility maintenance requirements directed by the Facilities Department
• Facilities Project Support
  • Access Control
  • Oversee facility refurbishment, renovations, remodels, and construction
  • Implement best practices to increase efficiency
  • Obtain quotes from vendors and suppliers
  • Calculate and compare costs for goods and services to maximize cost-effectiveness
• Special Projects
  • Additional projects and responsibilities may be assigned based on business needs

Skills/

Qualifications:

Organizational and planning, excellent communication, customer service, organization, and problem-solving skills. Problem analysis, attention to detail and accuracy, solid judgment, and decision-making ability; takes the initiative, is adaptable, and is customer-oriented with solid judgment.

• High School Diploma or GED equivalent is required. An associate degree is preferred.
• 1–3 years of experience in conference room and technical support, administrative and facilities operations, event coordination, help desk support, and general office services.
• Strong working knowledge of Microsoft Office 365, Windows, and desktop applications.
• Experience in or working for the U.S. military is also highly desirable.
• Must be a U.S citizen.

• General Movement & Activity
  • Frequent standing and walking throughout facilities during work hours.
  • Ability to bend, stoop, kneel, crouch, and reach to inspect and service equipment or spaces.
  • Occasional climbing of ladders or stairs for maintenance access.
• Lifting & Carrying
  • Lifting, carrying, pushing, and pulling materials and equipment is frequently required.
  • Up to 20–50+ pounds regularly.

• Seniority level:
  Entry level
• Employment type:
  
  Part-time
• Job function:
  Management and Manufacturing
• Industries:
  Business Consulting and Services