Senior Accounts Receivable Accountant

Join to apply for the Senior Accounts Receivable Accountant role at AAMVA (American Association of Motor Vehicle Administrators)

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Join to apply for the Senior Accounts Receivable Accountant role at AAMVA (American Association of Motor Vehicle Administrators)

Position Summary :
Responsible for handling all membership dues, government grant/contract and technology service billing functions for AAMVA and its affiliates; including invoice and payment inquires, unbilled A/R analysis, preparing federal periodic reports, assisting with month-end and year-end close processes, and ensuring compliance with Generally Accepted Accounting Principles (GAAP), AAMVA, IRS and other regulatory policies and guidelines.

Essential Duties And Responsibilities

• Create and maintain organized billing files and customer records
• Review, understand, and apply contract document(s) as it relates to billing and revenue
• Generate timely invoices for cost reimbursable, T&M, and fixed price awards
• Review invoices to ensure completeness and accuracy
• Remit customer invoices via mail, email or designated web-based invoicing system
• Review, validate and process invoice adjustments/credits and sales tax (as applicable)
• Gather and submit documentation to process customer refunds (as necessary)
• Monitor and follow-up with customers on past due balances and other irregularities
• Complete government required reporting documents (i.e. SF-270 and SF-425)
• Support internal and external customer inquiries/requests and resolve issues promptly
• Prepare monthly reconciliations of Accounts Receivable subledger and general ledger accounts
• Reconcile unbilled balances and monitor grant/contract funding
• Research and solve reconciling items related to timing differences between billing and revenue recognition in a timely manner
• Work closely with Project Managers and FP&A personnel to complete billing and revenue recognition and resolve related issues
• Develop and maintain schedules to track customer financial activity
• Prepare year-end audit schedules and PBC items
• Ensure compliance with applicable agreements, guidelines and regulations
• Create and maintain applicable desktop procedures
• Assist management with other special projects as needed

• N/A

• Bachelor’s degree in Accounting or Finance or equivalent experience required.

• 6+ years of progressively responsible experience in billing and accounts receivable required
• 3+ years’ experience working in a contracting environment with the government
• Experience with Sage Intacct or other mid-range automated accounting systems a plus
• Proficient in Microsoft Excel and Word applications
• Experience with Abila software (netFORUM preferred)
• Strong work ethic, flexibility to work under tight deadlines and extreme attention to detail
• Excellent problem-solving skills and ability to think quickly
• Must have discretion to maintain and handle confidential or sensitive information
• Ability to improve and streamline processes
• Ability to work independently with minimal supervision as well as within a group/team
• Team player with a customer service focus and excellent communication / interpersonal skills that can work cooperatively with all levels of employees, management & external agencies

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Contract

• Job function
  
  Accounting/Auditing and Finance
• Industries
  
  IT Services and IT Consulting

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