Program Coordinator Camps, Conferences, and Guest Events

Job Summary

The Program Coordinator for Camps, Conferences, and Guest Events supports Guest Services and the Program Director, managing student workers and providing logistical and administrative support for summer conferences and guest apartment housing. This position requires independent judgment on critical matters, ensuring effective customer service coordination within the Guest Services office and University Housing.

• Oversees daily operations for Camps, Conferences, Guest Services & Guest Apartments, ensuring all administrative and technical processes are followed.
• Inputs, updates, and maintains summer camps, conferences, and guest apartment data in IRIS Coordinator.
• Designs and disseminates marketing materials (e.g., brochures, flyers, forms) for events and programs.
• Conducts event planning and coordination for signature events, including logistics, setup, and staffing needs.
• Hires, trains, and supervises student staff, providing clear guidelines on expectations and responsibilities.
• Other duties as assigned.

• Bachelor’s degree in business, hospitality management, or a related field.
• One (1) year of experience coordinating conferences and/or special events.
• Experience supervising full‑time and/or student staff.

• Master’s degree in business, hospitality management, or a related field.
• Three (3) or more years of professional experience coordinating and/or booking conferences and/or special events in a university setting, working in or with a housing department.
• Comfortable working with a conference database program and providing staff training.

• Knowledge of university housing and summer conference operations, legislative requirements, and industry standards.
• Skill in the use of personal computers and related software programs.
• Skill in organizing resources and establishing priorities.
• Skill in budget preparation and fiscal management.
• Ability to develop, plan, and implement short‑ and long‑range goals.
• Ability to supervise and train student staff.
• Ability to multi‑task projects, communicate effectively, both orally and in writing, and to work collaboratively with on‑ and off‑campus partners.
• Exceptional customer service skills.
• Professional written and verbal communication skills.
• Proficient in Microsoft Office programs.

We are proud to offer a comprehensive benefits package to all employees at the University, including health insurance, retirement plans, and paid time off. To understand the full value of these benefits, you can use our compensation calculator tool.

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment. This position may have access to critical infrastructure. If you have access to critical infrastructure, you authorize the University to conduct routine background checks.

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status.

The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally‑protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.