Administrative Assistant III

Date:
Feb 26, 2026

Location:

ARLINGTON, TX

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of a Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Functional

Title:

Administrative Assistant III

Job Title: Administrative Asst III

Agency: Dept of State Health Services

Department: Region 2/3

Posting Number: 13954

Closing Date: 03/12/2026

Posting Audience: Internal and External

Occupational Category: Community and Social Services

Salary Range: $2,953.25 - $3,659.00

Pay Frequency: Monthly

Salary Group: TEXAS-A-13

Shift: Day

Additional Shift: Days (First)

Telework: Not Eligible for Telework

Travel: Up to 10%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Job Location City: ARLINGTON

Job Location Address: 1301 S BOWEN RD STE 200

Other Locations: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

Under the direct supervision of the HIV/STD Program Supervisor, Administrative Assistant III will perform general office responsibilities, including but not limited to administrative, clerical, and technical tasks. The role involves answering calls for appropriate staff, providing information concerning HIV and STDs to the public, sorting and analyzing incoming STD laboratory reports, performing disease matching record searches, and entering data on syphilis, gonorrhea, and chlamydia laboratory reactors into the TB, HIV, STD Integrated System (THISIS) database.

The assistant must explain HIV/STD state reporting guidelines, assist with data collection for regional, state, and federal reports, maintain program files, and compile STD medical inventory for the Texas Infertility Prevention Program (TIPP). Confidentiality must be preserved at all times. The position requires independent travel throughout the State of Texas and out‑of‑state for outreach events, provider and lab visits, and participation in the Incident Command Structure during public health emergencies.

It is office‑based, Monday‑Friday, 8:00 am – 5:00 pm.

DATA MANAGEMENT/ANALYSIS: Receive and process STD laboratory reactors, initiate field records on syphilis labs using the Syphilis Grid Criteria, enter data into THISIS following DSHS HIV/STD Program Operating Procedure and Standards, collect labs via electronic import, faxes, and mail, and initiate public health follow‑up to facilitate screening, diagnosis, treatment, and reporting. Independent travel throughout PHR 2/3 may be required to obtain missing reporting data.

(40%)

REGIONAL LIAISON: Establish and maintain professional liaison with healthcare agencies, provide reporting schedules, conduct investigations and follow‑up visits with providers and laboratories, ensure timely treatment and reporting, and coordinate with state program staff. Travel throughout PHR 2/3 may be required. (40%)

PROGRAMMATIC SUPPORT: Consult with the Disease Intervention Specialist (DIS), abstract and create correction work lists for the DIS, conduct data entry training, and report outcomes to the program manager. Perform administrative operations, maintain records, and support inventory for condom distribution to TIPP providers. (10%)

REGIONAL SUPPORT AND DISASTER RESPONSE/RECOVERY: Participate in regional assignments and special initiatives, work outside normal business hours for public health emergencies, and assist with disaster response, recovery, and COOP activation. Maintain compliance with DSHS policies and hold a valid Texas driver’s license. (10%)

KNOWLEDGE OF: Office practices, procedures, systems, equipment, federal, state,…