Office Administrator

Job Summary

The Office Administrator is responsible for overseeing two (2) or more administrative staff for the department. Perform duties related to hiring, budgeting, fund management, and purchasing. Stays abreast of all UTA policies and procedures in order to serve as backup to any staff member and train new members.

• Associate’s degree in business, or a related field of study.
• Five (5) years of high-level administrative support including at least two (2) years of employee supervision OR seven (7) years of an equivalent combination of education and experience.

• Bachelor’s degree in business, or a relevant field of study.

• Manages the administrative staff for the department; plans, directs, delegates and reviews work of the team; ensures staff provides quality and consistent support to department.
• Makes decisions relative to office operations; analyzes internal processes and recommends/implements procedural changes to improve operations of the department.
• Monitors changes to determine effectiveness.
• Manages the processing of forms for various personnel actions (i.e., recruitment, appointments, salary changes, position changes, leave requests, terminations, etc.) in People Admin or People Soft (UT Share).
• May perform one or more of the following or similar duties: arrange meetings/conferences and workshops, compile reports, act as timekeeper, approve departmental purchases, reconcile Procards, etc.
• Performs other duties as assigned.