Office Manager

About Us

Don Shaw Law is a growing boutique estate planning and probate firm with offices in Woodbridge and a new Arlington location opening in the coming months. We are seeking an Office Manager to oversee day-to-day office operations and ensure smooth coordination across both locations.

This is a hands‑on, execution‑focused role ideal for someone who thrives on organization, follow‑through, and ownership. You will work directly with the managing attorney and staff to keep operations structured, aligned, and running efficiently as the firm grows.

This role is focused on coordination and execution—not legal work and not executive strategy.

The Office Manager will serve as the operational anchor for the firm. You will be responsible for keeping logistics, people, and internal processes organized and functioning consistently across both offices.

This role requires someone practical, reliable, and comfortable managing details without constant supervision.

• Coordinate daily operations across Woodbridge and Arlington
• Manage vendors (IT, phones, copier, office services, utilities, maintenance)
• Oversee office logistics, supplies, and physical setup
• Serve as the point person for operational issues so attorneys can stay focused on client work
• Ensure both offices remain organized, functional, and professional

• Assist with hiring logistics (job postings, interview coordination, onboarding support)
• Help coordinate staff scheduling and internal workflow alignment
• Support implementation and maintenance of basic office policies and procedures
• Maintain internal communication consistency between locations

• Identify operational inefficiencies and help streamline practical workflows
• Maintain scheduling, intake flow coordination, and internal tracking systems
• Work within existing software platforms and tools (this role is not responsible for large‑scale system redesign)

• Act as a reliable operational partner to the firm owner
• Take ownership of administrative and operational responsibilities that currently pull the owner away from legal work

• Not a legal position
• Not a Chief of Staff or COO
• Not a strategy or consulting role
• Not remote

This is an execution-focused operations role with room to grow.

• Highly organized and detail-oriented
• Reliable and comfortable managing multiple priorities
• Professional communicator with vendors, staff, and leadership
• Calm under pressure and capable of independent prioritization
• Experienced in a law firm, professional services firm, or small business environment (strongly preferred)
• Comfortable working in person across two office locations

NOTE TO APPLICANTS

Please do not call the office introducing yourself or asking for an update. As we work our way through the applications, we will contact you if we are interested in learning more about you.