Administrative Assistant

Job Summary

The Administrative Assistant I will provide general administrative support to a business or academic unit under general supervision. Performs various routine administrative duties daily. Requires a broad understanding of organizational operations and procedures. May handle confidential and sensitive material.

• High school Diploma/ GED.
• Two (2) years of experience providing secretarial or administrative support or equivalent work experience.

• Bachelor’s degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with People Soft.
• Experience with University of Texas at Arlington policies and procedures.

• Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems.
• Serves as a liaison between the business or academic unit and internal and external clients.
• Creates routine correspondence (i.e., letters, emails, course syllabi etc.); submits e-forms; maintains files and records.
• Manages and maintains department and/or manager’s calendars; organizes schedules and meetings.
• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
• May perform one or more of the following: reconcile departmental financial accounts; review and approve financial transactions including vouchers, deposits, transfer of funds, and reconciliation of Procard account.
• May perform one or more of the following: act as timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc.
• Performs other duties assigned.

Entry level

Full-time

Administrative

Higher Education