Administrative Assistant II

Posting Details

Position Title: Administrative Assistant II

Department: Recruiting

Location: Arlington, TX

Position Status: Full-time

Work Schedule: Monday – Friday, 8:00am – 5:00pm

Salary: Up to $50,000 per year. Pay Basis:
Bi-weekly.

Flexibility: Offered within reason. Extended work hours periodically required.

The Administrative Assistant II provides administrative support to assist administrators, staff and/or faculty in achieving departmental goals. May include one or more of the following duties: coordination of daily office management, assisting with budget preparation, drafting correspondence, processing documents for personnel matters, etc. Acts as a departmental liaison.

• Oversees the daily office operations of a business or academic unit.
• Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients.
• Serves as the point of contact for office.
• Performs a variety of administrative duties for the department.
• Answers questions and resolves problems regarding the business unit.
• Ensures compliance with internal and external policies and procedures.
• Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds and pro card transactions.
• May perform monthly reconcilement of pro cards.
• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
• May track and maintain departmental financial accounts (i.e., cost centers, grants, etc.)
• Processes and maintains various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.).
• May act as departmental timekeeper.
• Composes correspondence on behalf of supervisor or under own signature.
• Assist with meeting logistics including room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc.
• May direct the work of other clerical staff by assigning duties.
• Performs other duties assigned.

• High school diploma or equivalent.
• Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.

• Bachelor’s degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with People Soft.
• Experience with University of Texas at Arlington policies and procedures.

• Ability to utilize Microsoft Office Suite.
• Knowledge of standard office practices and procedures.
• Ability to maintain accurate records.
• Skilled in written and oral communication skills.
• Ability to independently resolve routine and complex problems and make decisions.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.
• Skilled in preparing clear and concise reports, correspondence, and other written materials.
• Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
• Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
• Skilled in applying logical thinking to solve problems or accomplish tasks.
• Understanding, interpreting, and communicating complicated policies, procedures, and protocols.

The University of Texas at Arlington offers a comprehensive benefits package to all employees. Benefits include health insurance, retirement plans, paid time off, and more.

It is the policy of The University of Texas at Arlington to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status.

The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited.