Clerical and Administrative Assistant – Mid

Clerical and Administrative Assistant – Mid

Description: Provide general administrative support and perform clerical functions such as preparing correspondence, assisting with travel vouchers, receiving visitors, arranging conference calls, and scheduling meetings.

• Lead calendar standardization across assigned offices, ensuring invite metadata and six‑month recurring refresh practices are followed.
• Coordinate complex, multi‑stakeholder events (classified up to Secret) including secure facility arrangements and equipment readiness; ensure minutes/action items are captured and tracked.
• Perform final QC on correspondence and senior signature packages; ensure suspense tracking and distribution protocols are met across the organization.
• Oversee weekly tasker communications and staff‑meeting status slides; ensure ETMS2 assignments, routing timeliness, and mailbox triage standards are met.
• Serve as liaison with DTS Authorizing Officials and travelers to reduce errors/rework; monitor overdue vouchers and support the monthly travel report inputs for each office.
• Coordinate distinguished visitor engagements end‑to‑end with Security Manager, ensuring pre‑clearance and escorts are aligned with visit requirements.
• Guide supply procurement workflows (PO drafts, approvals, GPC routing, file control) and coach junior staff on AFI‑compliant practices.
• Lead routine updates to org charts/rosters; integrate changes with Business Operations Directorate.

• Bachelor's degree.
• Minimum of 5 years performing duties described above.
• Must be a United States citizen.

Mid-Senior level

Full-time

Administrative

Business Consulting and Services

Irving, TX – $–$ (2 weeks ago)

Irving, TX – $71,040.00–$ (1 week ago)

Dallas, TX – $58,800.09–$70,582.62 (3 days ago)