Accounts Payable Specialist

Job Description

We are seeking an Accounts Payable Specialist to join our finance team in Arlington, VA. The ideal candidate will support the company’s accounting operations by managing the full-cycle accounts payable process, ensuring timely and accurate processing of vendor invoices, reconciliations, and financial reporting. This role is essential in maintaining strong vendor relationships and supporting the integrity of our financial systems.

• Review and verify purchase orders (POs), invoices, and check requests for accuracy and compliance.
• Identify, flag, and resolve any discrepancies in invoices or questionable transactions.
• Match and code invoices and POs.
• Set invoices up for payment.
• Post transactions to appropriate ledgers and journals.
• Reconcile accounts payable transactions and resolve any outstanding issues.
• Maintain up-to-date and accurate vendor records.
• Respond to vendor inquiries and maintain positive working relationships.
• Monitor accounts to ensure payments are current and take advantage of early payment discounts where applicable.
• Support monthly close processes by preparing reports and account analysis.
• Assist in preparing documentation for audits and ensure compliance with internal controls.
• Collaborate with internal teams to ensure timely resolution of payment issues or PO discrepancies.
• Perform additional duties and special projects as assigned.

• Experience with Oracle or similar ERP systems is strongly preferred.
• Proficient in Microsoft Office Suite, especially Excel (pivot tables, XLOOKUPs, etc.).
• Strong organizational and time‑management skills with excellent attention to detail.
• Ability to work independently and in a team‑oriented environment.
• Strong written and verbal communication skills.