Accounts Receivable Specialist

The Accounts Receivable (AR) Specialist is responsible for managing the full cycle of customer billing, cash application, collections, and account reconciliation. This role ensures timely and accurate processing of receivables, supports cash flow objectives, and maintains strong customer relationships. The AR Specialist works cross‑functionally with sales, customer service, operations, and finance to ensure compliance with company policies and financial controls.

• Prepare and issue accurate customer invoices based on contracts, sales orders, shipping records, and service documentation.
• Verify pricing, taxes, terms, and supporting documents before releasing invoices.
• Process credit memos, adjustments, and re‑bills as needed.

• Apply customer payments (ACH, wires, checks, credit card) to appropriate accounts and invoices in the ERP system.
• Research and resolve unapplied cash or payment discrepancies.
• Coordinate with banking partners or internal departments to resolve deposit issues.

• Monitor aging reports and follow up with customers to ensure timely payment.
• Investigate and resolve customer inquiries, disputes, or short pays.
• Maintain accurate and updated customer account information.
• Build strong professional relationships with key customer contacts.

• Perform monthly AR reconciliations to the general ledger.

• Ensure AR processes comply with company policies, SOX/ICFR controls, and documentation standards.
• Maintain secure and confidential handling of customer financial data.
• Identify opportunities for process improvements and automation.

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).
• 2+ years of experience in Accounts Receivable or general accounting.
• Experience in a manufacturing or distribution environment is a plus.
• Familiarity with ERP systems (e.g., SAP, Oracle, Net Suite, Microsoft Dynamics, Epicor).
• Strong understanding of AR processes, GAAP principles, and cash application.
• Excellent attention to detail and accuracy.
• Strong analytical and problem‑solving skills.
• Effective communication and customer service abilities.
• Ability to work independently and meet deadlines.
• Proficiency in Excel and standard office software.

• Associate

• Full-time

• Accounting/Auditing

• Industrial Machinery Manufacturing