Accounts Receivable Admin

Summary Of Duties And Responsibilities

The scope of the Accounts Receivable Administrator is responsible for generating and sending invoices and handling incoming billing inquiries to full resolution. They must be able to work well with others while pursuing team goals for productivity and innovation. The Billing Specialist also communicates with customers to resolve billing issues, supports month‑end closing activities, and ensures all receivables are accurately recorded in compliance with company policies and accounting standards.

• Generate and issue accurate customer invoices based on contract terms, services rendered, or products delivered.
  • Setting up billing lines accurately and in accordance with contract and purchase order terms.
• Apply customer payments to appropriate accounts and reconcile discrepancies in a timely manner.
• Communicate with internal teams and external clients to resolve billing issues or disputes efficiently.
• Manage third‑party billing portals to ensure timely billing and payments from customers.
• Serve as a backup to other A/R functions, such as cash application, as necessary.
• Assist with month‑end closing activities by preparing AR reports and ensuring all transactions are properly recorded.
• Regularly review reports to identify errors and demonstrate a drive toward innovation and resolution.

• 1 to 3+ years of experience in accounts receivable, billing, or a general accounting role.
• Familiarity with invoicing, payment processing, and collections procedures, including handling aging reports and account reconciliations.
• Proficiency in accounting or ERP software such as Quick Books, Net Suite, or similar platforms, along with strong Microsoft Excel skills.
• Experience communicating with customers and internal departments to resolve billing or payment issues.
• Understanding of basic accounting principles and experience supporting month‑end financial close activities.
• Other job duties as assigned.

N/A

High School Diploma or Equivalent.
Degree in Accounting, Finance, or a Related Field is not required, but preferred.

• Manual dexterity and sitting are required in carrying out own responsibilities (i.e. use of personal computers).
• Ability to efficiently operate all job‑related office equipment.
• Ability to communicate via telephone and work in virtual teams.
• Ability to work in a dynamic environment.
• Ability to work in a traditional professional office setting.
• Ability to lift to 5–10 lb.

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• Will it be Beneficial to all concerned?

The expected salary range for this position is [$21.91 – $28] per hour. The compensation determination for each candidate is dependent on experience, skills, qualifications, education, training as well as internal equity. We are committed to pay equity and transparency in our hiring practices.