Administrative Assistant – Village Manager’s Office

The Village of Arlington Heights is seeking a proactive and detail-oriented Administrative Assistant to support the Village Manager’s Office. The Administrative Assistant will provide comprehensive administrative support to the department and is an important part of a team committed to providing excellent customer service to residents and the business community. The Village Manager’s Office also provides administrative support to the Mayor and Village Trustees, as well as to the Communications and Special Events unit.

In this role, the Administrative Assistant supports daily operations by managing customer service needs, coordinating meetings and projects, and providing administrative support to departmental staff. The Administrative Assistant is responsible for maintaining financial records, processing invoices, and assisting with budget‑related documentation. This role also serves as the department timekeeper, prepares and edits reports and correspondence, responds to FOIA requests, assists with the preparation of Village Board agendas, and supports liquor license applications and renewals.

This position is ideal for someone who appreciates variety in their work and enjoys making a difference in the community. The ideal candidate will have a strong work ethic, exceptional organizational skills, and the ability to promote a positive image through a responsive, customer service mindset. The ability to interact with staff at all levels, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Excellent written and verbal communication skills, strong decision‑making ability, and attention to detail are equally important.

The salary range for this position is $71,472-$96,485, with an anticipated hiring range of $71,472 –$73,445, depending on qualifications and experience. The Administrative Assistant will work a 37.5-hour work week and will be offered a diverse and competitive benefits package, including health and dental insurance, paid vacation, opportunities for professional development, and participation in the Illinois Municipal Retirement Fund pension plan.

Successful candidates will have advanced knowledge of Microsoft Office Suite as well as the ability to learn and use various software. A High School diploma or equivalent and at least three years of experience with increasingly responsible office support in a public sector environment is preferred.

If you are highly organized, detail-oriented, and able to maintain strict confidentiality while delivering exceptional customer service, this may be the ideal next step in your career. Interested applicants should apply by January 27th at 5:00 p.m. For more information about the Village of Arlington Heights, please visit our website at  or visit  to apply.

The Village of Arlington Heights is an equal opportunity employer and strives to be a welcoming and inclusive place for all, improving how we recruit, empower, and retain the most diverse and very best talent, ensuring careers in public service will continue to attract the brightest for coming generations.

Any offer of employment is conditional upon passing a background and pre‑employment drug screen.