Administrative Assistant

Join Our Dynamic Team as an Administrative Assistant!

Our team is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to support smooth office operations, manage travel, and assist with various administrative tasks. This individual will collaborate closely with our Administrative team and Accounts Payable to maintain organizational effectiveness and communication. They will also coordinate employee travel logistics, ensuring they are executed efficiently, cost-effectively, and in alignment with company policies.

Strong communication, multitasking, and problem-solving skills are essential to provide seamless support to both internal teams and external vendors.

Hourly Pay: $20-$27

As an Administrative Assistant, you will:

• Monitor and prepare reports and documents to improve accuracy, compliance, and financial accuracy
• Cross-reference accounts to ensure travel bookings align with employees' schedules and time
• Manage fleet cars, ensuring availability, maintenance, and efficient use
• Generate reports on travel expenditures, usage patterns, and cost analysis
• Support traveler housing move-ins/move-outs, utilities, account setup, payment processing
• Maintain relationships with vendors to ensure quality service and manage vendor-related tasks
• Directly interact with the accounting team to support financial processing and reporting
• Input and maintain accurate data entry related to travel, expenses, and administrative tasks
• Research and provide cost-effective travel options while maintaining quality and safety
• Perform various administrative duties, including supporting office operations and general administrative tasks

Requirements:

• Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint)
• 3-5 years of experience working in an office-based support role preferred
• Data entry/Accounting experience preferred
• Vendor management experience preferred
• Scheduling/coordination experience
• Strong organizational and time management abilities
• Ability to meet deadlines and prioritize tasks effectively
• High School Diploma or Equivalent

Why WITRON?

• Innovative Environment: Be at the forefront of technology with WITRON's advanced automated material handling system.
• Continuous Growth: Drive operational excellence and continuous improvement with ample opportunities for career development and advancement.
• Competitive Benefits: WITRON values employees and strive to create a supportive and rewarding work environment. We offer three (3) bonus opportunities, comprehensive health benefits, and much more!

Join WITRON and be part of a team that's shaping the future of automation logistics!

Apply now to take the next step in your career journey.WITRON is proud to be an Equal Opportunity Employer, Race/ Color/Religion/Sex/Disabled/Veteran/Gender Identity/Sexual Orientation.

Our benefits at Arlington Heights

Your advantages at a glance. Discover the win-win

Your secure feeling is of great importance to us. Find out about our added values and special benefits.

Team Spirit

We are there for one another and as a company we strive to always become better. You can look forward to being part of a great team environment.

WITRON Bonus

Employees will have the opportunity to participate in our WITRON bonus program once eligible.

Social Benefits

WITRON has a tradition of observing "Special Days" in our employees lives and will provide added benefits or

bonuses to help celebrate certain milestones.

Top Equipment

We will provide you with brand name work apparel and professional tools to make sure all of our employees have the right equipment to do the job.

Corporate Culture

Collaboration, an open-door policy, various company events and team building measures are a part of WITRON. A company with modern values and positive culture is waiting for you.

Support & Opportunity

Performance is worth the effort. Your potential will be both recognized and supported. Career opportunities are available for all of our employees, come grow with WITRON.