Secondary School Secretary​/Registrar

Position:
Secondary School Secretary/Registrar – High School

Primary function:
Responsible for all duties and functions required to maintain an efficient school office. Responsible for maintaining all data necessary to provide accurate, concise, and permanent educational records for each student.

• Perform administrative services to enroll new students and initiate necessary records.
• Maintain an accurate, permanent record of each student’s educational performance/accomplishments.
• Process all requests for student transcripts and correspondence pertaining to permanent records.
• Help maintain a positive school image by properly hosting all visitors and students.
• Assist in preparation for graduation exercises.
• Provide copies of transcripts and health records to seniors who request.
• Document teacher absences for professional development or school business.
• Maintain student discipline records for grades 9-12.
• Process all correspondence relating to suspensions, follow-ups, and expulsions.
• Process all telephone calls and messages.
• Report to and perform other school related secretarial duties as assigned by the principal.
• Receipt all monies received by various activity fund accounts.
• Prepare and maintain accurate accounting for instructional and textbook budgets.
• Enter all purchase orders into eFinance for grades 9-12. Maintain spreadsheet of budget expenditures for teachers and principals.
• E-mail daily announcements to teachers and staff.
• Create and distribute monthly school calendar.
• Prepare timecards, leave sheets, and substitute teacher worksheets for submission to Human Resources by Friday of each week.
• Report to and perform other school related secretarial duties as assigned by the principal or superintendent.