Classified Positions

Position: Future Classified Positions
Location: Hot Springs National Park

POSITION DESCRIPTION

POSITION TITLE:

Administrative Assistant, 12-month

FLSA:
Non-Exempt

REPORTS TO:

Supervisor

TERMS OF EMPLOYMENT:
Twelve month employment with benefits as specified in the Classified Agreement.

QUALIFICATIONS:

* High school diploma

* Experience working in a professional office setting.

* Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook)

* Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.

* Use a 10-key calculator, with a high degree of accuracy.

* Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.

* Self-starter; able to work independently.

* Strong telephone and interpersonal communication skills.

* Ability to lift 40 lbs. to shoulder height occasionally.

ESSENTIAL JOB FUNCTIONS:

* Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.

* File and sort paperwork.

* Input data for recordkeeping in multiple software systems.

* Produce brochures, handbooks, notebooks, flyers, and meeting agendas.

* Type and/or draft letters of correspondence.

* Maintain and order supplies; organize storage areas.

* Process invoices, track expenses, and produce expense reports.

* Schedule and organize meetings or events, including coordinate and set up needed supplies; take meeting minutes.

* Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.

OTHER

JOB FUNCTIONS:

* Maintain confidentiality

* Attend meetings and training as directed.

* Present and communicate in a professional manner.

* Work additional hours or overtime as directed.

* Other duties as assigned by supervisor.