Administrative Specialist

Join to apply for the ADMINISTRATIVE SPECIALIST role at State of Arkansas
.

Position Number: . This position will be located in Nyberg and will serve as the main Residential Timekeeper. AASIS experience preferred. County:
Logan Booneville HDC, Booneville (87 Reed Road, Booneville, AR 72927). Posting End Date: 01/14/2026.

Anticipated Starting Salary: $35,610.

The Department of Human Services cares for Arkansans of all ages, ensuring the safety of places like child care centers and nursing homes. We are the safety net for the most vulnerable Arkansans. Each role, from answering phones to safeguarding children and caring for residents, makes a difference. Working at DHS offers a pension, maternity leave, paid state holidays, and much more.

• Job Series:
  Administrative Support
• Classification:
  Administrative Specialist – Career Path
• Class Code: PAS
  03P
• Pay Grade: SGS
  02
• Salary Range: $35,610 - $52,703

The Administrative Specialist is a key administrative support role within a department, responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. The position involves handling administrative tasks, coordinating schedules, managing documentation, and assisting with customer service.

• Answer phones, respond to emails, manage office supplies, and maintain office equipment.
• Maintain and update office filing systems, both physical and electronic.
• Draft and proofread internal and external communications, such as memos, reports, and correspondence.
• Coordinate meetings, appointments, and conferences for agency staff and leadership.
• Manage calendars, ensuring efficient scheduling and prioritization of appointments and deadlines.
• Prepare and distribute meeting agendas, take minutes, and track follow‑up actions.
• Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies.
• Provide professional and timely responses to inquiries, referring questions to appropriate staff when necessary.
• Accurately input and maintain data in electronic systems, databases, and spreadsheets, monitoring updates to ensure information is current.
• Order and manage supplies and materials to meet operational needs.

• Draft clear, concise, and professional correspondence.
• Interact professionally with the public, staff, and leadership.
• Maintain organized records and files.
• Assess situations, troubleshoot problems, and implement timely solutions.
• Handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws.
• Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint) and familiar with office equipment (e.g., copiers, fax machines, phone systems).
• Proactively identify opportunities for process improvement and streamline office operations.

A high school diploma or equivalent is required.

Licensure/

Certifications:

N/A. Other job related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the Qualifications Review Committee.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

• Entry level

• Full-time

• Administrative
• Government Administration