Part Time Client Accounts & Admin Assistant

Role Objective

To provide dedicated administrative and bookkeeping support to our firm’s clients. You will manage the daily financial operations of various client businesses, ensuring their bills are paid, their income is recorded, and their documentation is perfectly organized for our senior accountants.

• Client Accounts Payable (AP) Management
• Payment Arrangement:
  Scheduling and preparing batch payments for client approval.
• Payment Vouchers:
  Preparing and issuing formal Payment Vouchers (PV) for all outgoing funds.
• Vendor Liaison:
  Communicating with client suppliers regarding statement discrepancies or payment terms.
• Expense Verification:
  Reviewing and verifying that all client business expenses are legitimate and supported by tax invoices.
• Client Accounts Receivable (AR) & Billing
• Invoice Issuance:
  Creating and sending out professional tax invoices on behalf of our clients to their customers.
• Credit Control:
  Monitoring client bank accounts for incoming funds and matching them against open invoices.
• Statement Generation:
  Sending monthly statements of accounts to our clients' customers.
• Transaction Documentation
• Data Categorization:
  Processing receipts and invoices through tools like AI tool and are coded correctly in the accounting system.
• Filing & Archiving:
  Maintaining a systematic digital filing system for each client’s financial year records.
• Direct Client Admin Support
• Mail Management:
  Handling physical or digital mail for clients who use our firm as their registered office.
• Ad-hoc Requests:
  Assisting clients with administrative forms, permit renewals, or simple business correspondence as needed.

• Minimum Education:
  
  Diploma or Degree in Accounting, Finance, or a Business-related field.
• Experience:
  
  1–3 years experience in a bookkeeping or “Finance Officer” role where you handled high volumes of payments and invoicing.
• Firm
  
  Experience:
  
  Previous experience working in an Accounting or Outsourcing firm is a major advantage.

• Software:
  Must be highly proficient in Xero & Quick Books
• Banking Portals:
  Experience navigating corporate banking platforms for preparing (not authorizing) bulk payments.
• Numerical Precision:
  An obsession with accuracy—ensuring every Payment Voucher matches the bank exit and the invoice.

• Trustworthiness:
  Since you are handling client money and payment arrangements, integrity is the most critical trait.
• Multitasking:
  The ability to switch between 5–10 different client accounts in a single day without mixing up their records.

To Apply: Please send your Resume and a Cover Letter detailing your experience to the email below.

Contact Person: Constance Tan

• Email: constance
• Phone:
• Address: 105 Cecil Street The Octagon Level 18 Suite 1868 S823632