Accounts Receivable & Payable; AR​/AP Specialist

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Position Overview

We are seeking a detail-oriented and organized Accounts Receivable & Payable (AR/AP) Specialist to support day-to-day financial operations. This role is essential to maintaining accurate and timely processing of customer payments, vendor invoices, and reconciliations. The ideal candidate brings experience in high-volume environments, understands fundamental accounting principles, and is proficient with ERP/accounting software.

Key Responsibilities

??Accounts Receivable (AR):

• Process vendor payments (checks, ACH, credit cards) to invoices in the AR subledger
• Reconcile daily bank and credit card/merchant service transactions
• Investigate and resolve payment discrepancies; contact customers when needed
• Generate and send customer invoices
• Monitor aging reports and follow up with customers to ensure timely collections
• Maintain accurate AR records and prepare aging and financial reports
• Assist in cash application and collections strategies, including outbound communications

??Accounts Payable (AP):

• Review, match, and enter vendor invoices (PO and non-PO) into accounting systems
• Assign proper GL codes and verify approval workflows
• Prepare and process check runs, ACH, and wire transfers
• Reconcile vendor statements and resolve any invoice or payment discrepancies
• Ensure vendor documentation (e.g., W-9s) and records are up to date
• Process monthly credit card transactions and employee expense reports
• Maintain AP documentation for audits and compliance

??General Accounting & Reporting:

• Reconcile general ledger accounts and bank statements
• Support month-end close processes including journal entries and accruals
• Provide documentation for audits and tax preparation as required
• Recommend and implement process improvements for efficiency and accuracy

Qualifications?

Required:

• High school diploma or GED
• 3+ years of hands-on experience in Accounts Receivable and/or Accounts Payable
• Microsoft Excel proficiency
• Familiarity with accounting principles (GAAP, debits/credits, account reconciliations)
• Experience in fast-paced, high-volume environments
• Excellent accuracy, organization, and time management
• Strong communication and customer service skills?? Preferred:
• Associate’s or Bachelor's degree in Accounting, Finance, or Business
• ERP/accounting software experience
• Familiarity with banking and credit card reconciliation processes