Office Manager

Requisition
93727
-Posted
- Freeman
- Country (1) - Location (1) - Function (1) - Job Type (1)

Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’ largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 99-year legacy in event management as well as new technologies to deliver moments that matter.

It is the responsibility of the Office Manager to serve as point person within the branch for administrative functions, benefits, and company policy/procedure issues. Professionally interacts with customers, team members, and third-party vendor/partner representatives to provide the highest level of service excellence.

This position will support our Event & Exhibit Services team. The position follows an in-person schedule working full-time in-office and/or show-site based out of Mohave Valley, AZ.

• Administer, manage, and maintain recruiting and new-hire process and paperwork; maintain team member files for part time and full time team members.
• Conduct new team member orientation.
• Assist with annual benefits enrollment and routine benefit inquiries from team members.
• Respond to policy questions and other concerns from team members and refer to corporate HR where appropriate. Serve as a liaison between corporate HR during investigations and when responding to state and federal inquiries.
• Conduct off-boarding activities with terminating team members.
• Facilitate branch-wide training initiatives; keep accurate records to ensure all team members receive the required number of hours.
• Work with the Branch General Manager and Corporate Accounting Department in the preparation of accurate monthly branch financial statements; prepare revenue reports and reconciles to P&L statement.
• Research and remedy branch budget issues as directed by the General Manager.
• Serve as liaison between several corporate departments (marketing, payroll, accounting, human resources, training, travel, etc.) and the administration of these areas at the branch level
• Supervise the department which may consist of A/R, A/P, Purchasing, Payroll, and Receptionist; conduct annual performance evaluations.
• Assist with time entry and closing payroll when Payroll Clerk is out of the office.
• Direct the branch billing, payroll, accounts receivable, accounts payable and job costing activities and ensure the coordination of these activities with the appropriate corporate office department and other company units.
• Manage branch events fundraising efforts (e.g. fundraising efforts, special meetings/events).
• Book travel arrangements, request advances and submit expense reports for payment, schedule meetings and events as requested.
• Analyze and organize office operations and procedures; order and maintain inventory of all office supplies/equipment, uniforms, and other business related materials.
• Monitor branch compliance with Corporate policies; ensure access to Team Member Handbook for part time and full time team members.
• Maintain the Labor to Revenue cost report.
• Support the General Manager administratively in all aspects, including, but not limited to composition of memos and correspondence, preparation of proposals and billing, running reports, creating presentations, researching information, etc.
• Perform other duties as assigned.

• Bachelor's Degree from an accredited institution and four years related work experience.
• Two years Accounting (including payroll, A/P, A/R) is strongly preferred.
• Two years of Human Resources (Benefits and Team Member Relations) experience is strongly preferred.
• Two years office management experience a plus.
• Strong written and verbal skills necessary to complete assigned tasks.
• Above average proficiency in MS Office Word, Outlook, Excel, and Power Point
• Familiarity with of variety of software programs, proficiency in SAP, Lawson, and Kronos preferred.

Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Tuition Reimbursement
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.