Justice Court Specialist II- Williams Justice Court

Overview

Under supervision performs work of moderate difficulty in recording court proceedings, processing and distributing court documents; performs related duties as assigned.

This position is located in Williams, Arizona.

Illustrative Only:

• Processes and distributes confidential documents
• Manages case files
• Attends, prepares documents and summarizes decisions reached in court hearings
• Processes and distributes judicial orders and legal documents at the direction of the Judge
• Updates Court and Judge's calendars based on court orders
• Schedules court hearings and trials
• Processes case information into software system
• Completes minute entry from court hearings and trial proceedings
• Certifies documents
• Coordinates deliberation rooms for Jury Trials
• Prepares and transfers bind over felony cases to Superior Court
• Assists in training staff

Essential functions of this position include but are not limited to: standing, walking, sitting, crouching, stooping, kneeling, reaching and bending to file; working at heights to retrieve files; crawling to reach bottom row files; twisting (working with computers and files); lifting (up to 30 lbs.);
Carrying (up to 25 lbs.); pushing/pulling (up to 25 lbs.) boxes of files; working with and around co-workers and public; dealing with interruptions; repetitive motion for typing; repetitive motion lifting and filing; finger dexterity. Environmental factors include working around noise and heights.

Qualifications

Three years of progressively responsible clerical work; including at least six months of experience in a Justice Court environment; OR

Associate's degree in a related field and one year of progressively responsible clerical work experience in a Justice Court environment; OR

Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Preferred Qualifications include customer service, computer, telephone, and email experience. Bilingual (Spanish/English) is a plus.

This position is non-exempt from overtime.

Knowledge

• Considerable knowledge of:
  Use of modern office practices, procedures and equipment
• Considerable knowledge of:
  Justice Court terms and definitions
• Considerable knowledge of:
  Business English and spelling

Working knowledge

• Arizona statutes and Rules of Procedure
• Court and legal terminology and procedures
• Computer applications

Ability

• Make decisions in accordance with regulations, policies and procedures
• Maintain confidentiality
• Perform complex paperwork processing and calendaring tasks with accuracy in courtroom environment
• Meet deadlines
• Accurately maintain records and prepare reports
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Equal Opportunity

Coconino County is an Equal Opportunity Employer

National Service

Ameri Corps, Peace Corps and other national service alumni are encouraged to apply.