Administrative Assistant

Overview

Summary:

Under general supervision, performs varied complex administrative support tasks of considerable difficulty to support departmental operations; performs related work as assigned.

(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Guides and leads office support staff. May have some supervisory duties.
• Transmits information to others from department management.
• Coordinates activities of several departments, programs or offices.
• Schedules activities and maintains calendars. Schedules and coordinate activities of assigned staff.
• Develops and implements office procedures, operations and special projects or programs.
• Trains departmental staff as assigned.
• Analyzes departmental financial or project data and makes recommendations to the department director.
• Tracks and analyzes financial data for departmental purchases and budget.
• Assists with preparation of annual department budget.
• Prepares required reports, documents, correspondence and forms.
• Troubleshoots office equipment problems and obtains repairs.
• Researches and gathers data and information for reports.
• May assist with payroll and personnel matters.
• Assists with grants preparation and required reporting.
• Represents department at various meetings and functions.

• Knowledge of principles and practices of office administration, management and supervision.
• Knowledge of staff research work, business English and report writing.
• Knowledge of grant writing.
• Knowledge of records management, statistical surveying techniques and their application, principles and practices of general accounting, computer hardware and software and office equipment.
• Skill in assigning and leading the work of others.
• Skill in effectively communicating verbally and in writing.
• Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.

Associates Degree in Office Administration, Business, or related field; AND five years office work experience including two years in a lead office role; some financial work experience preferred; OR equivalent combination of education, training and experience.

Navajo County offers a comprehensive employee benefits package to regular employees working 40 hours per week.

• Vacation/Annual/Personal Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Life Insurance
• Long-Term Disability
• Tel-A-Doc 24/7
• Arizona State Retirement System
• Public Safety Personnel Retirement System
• Correction Officer's Retirement Plan
• Employee Assistance Program
• On-going Training Opportunities
• Payroll Direct Deposit

Note: Part Time employees working less than 30 hours a week and temporary employees do not receive benefits.

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Deferred Compensation
• Met Life Elective Plans

01 Have you ever been arrested or convicted of a misdemeanor offense?

• Yes
• No

02 Are you willing to work 8:00 a.m.

- 5:00 p.m., Monday through Friday?

• Yes
• No

03 This job location is stationed at the Probation Administrative Office in Holbrook, covering the front desk, mail runs to the court complex, and assisting the Presentence unit with filing their reports and contacting other court agencies. Are you willing and open to complete a high level of multitasking, frequent computer usage, and demonstrate professional customer service skills?

• Yes
• No
• Required Question