Concierge - Bookkeeping Coordinator

Villas at Seven Canyons Concierge / Bookkeeping Coordinator

The Concierge / Bookkeeping Coordinator provides a blend of frontline owner/guest service and back‑office financial support. This role ensures a welcoming, service‑focused experience at The Villas at Seven Canyons while maintaining accurate invoice processing, vendor communication, and administrative organization.

• Owner & Guest Services
  • Greet owners and guests with professionalism and hospitality.
  • Assist with recommendations, reservations, and special requests.
  • Coordinate daily check‑ins/outs and communicate villa readiness with Housekeeping and Engineering.
  • Maintain an organized front desk, daily reports, and clear communication with all departments.
• Administrative & Bookkeeping Support
  • Process and code vendor invoices accurately in Edenred.
  • Track pending payments, vendor statements, and reconcile monthly charges.
  • Maintain vendor files, COIs, and contract documentation.
  • Prepare check requests, follow up on payment status, and support communication with HOAMCO AP/AR.
  • Assist with expense tracking, reporting, and basic month‑end tasks.
• Communication & Collaboration
  • Work closely with Housekeeping, Engineering, Gatehouse, and Club teams to ensure smooth operations.
  • Communicate updates clearly through email, Microsoft Teams, and daily logs.
  • Provide timely responses to owners, vendors, and internal partners.

• 2–3 years hospitality experience a plus, concierge, administrative, or general A/P A/R bookkeeping experience preferred.
• Strong communication and multitasking skills.
• High attention to detail and accuracy with numbers.
• Proficiency in Microsoft Office, Teams, and basic accounting software.
• Ability to maintain professionalism in a fast‑paced environment.

• Always uphold Villas and HOAMCO service standards.
• Maintain confidentiality of financial and owner information.
• Follow SOPs for safety, communication, and concierge‑desk operations.
• Maintain a polished, professional appearance and demeanor.

Referrals increase your chances of interviewing at HOAMCO (Homeowners Association Management Company) by 2x.