Administrative Assistant

Heritage provides parents and scholars a friendly and orderly academic environment. As part of the school Administrative Team, this position provides support to perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization.

• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and clients
• General clerical duties including photocopying, fax, and mailing
• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Prepare agendas for meetings and prepare schedules
• Record, compile, transcribe and distribute minutes of meetings
• Open, sort and distribute incoming correspondence
• Maintain office supply inventories
• Other duties as assigned

Qualifications, Competencies & Strengths

• Professional and friendly disposition
• Proficient with computers and office software applications including MS Office tools, and internet search engines

• Experience:
  
  1-3 years of experience in an academic setting is preferred.
• Fingerprint clearance:
  Shall be fingerprint checked pursuant to A.R.S 15-512.
• Valid driver's license:
  Required to transport students.
• Physical requirements:
  
  Must be able to remain in a stationary position 50% time; may move 50% on campus.
• Equipment:
  Frequent computer and telephone use expected.
• Work Environment:
  May move or position equipment up to 30 pounds and be exposed to outdoor weather.

This description reflects management’s assignment of essential functions, it does not exclude or restrict the tasks that may be assigned.

• FP Card

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.