Institutional Compliance Coordinator

Institutional Compliance Coordinator

Job no: 553513

Work type: Staff

Location: Humboldt

Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time, Library, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Office of Institutional Compliance / Library

Job # 553513

At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands‑on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, the state, and the world.

Cal Poly Humboldt is proud to have more than 6,200 students of all backgrounds spread across 58 majors, 14 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands‑on learning, inspired teaching, ground‑breaking research, and thought‑provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down‑to‑earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

• The Institutional Compliance Coordinator plays a central role in assisting the campus to ensure the responsible and ethical conduct of research including animal and human subjects research across campus. They serve as the central intake for all protocol submissions to coordinate timely reviews by the Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), and other compliance reviews.

• 35%: Serves as the first point of contact for Institutional Compliance submissions on campus (including but not limited to IACUC and IRB) and applies knowledge of university policies and procedures. Interacts and networks with staff from other IACUCs and IRBs across CSU system.
• 25%: Tracks campus protocols, amendments, annual reviews, and reporting as required; maintains documentation and consistent tracking of Responsible & Ethics Conduct in Research (RECR) requirements for students, staff, and faculty.
• 10%: Serves as liaison and represents the Institutional Compliance team in responding to inquiries from external stakeholders and providing information, guidance, interpretation, or clarification within scope of authority.
• 10%: Assists with the maintenance and updates to internal systems and public websites, listservs, and Institutional Compliance platforms (including but not limited to Info Ready, Engagement Hub, TRELLO) and other methods of communication with stakeholders.
• 5%: Maintains documentation of CITI training compliance;
  Responsible for Health Assurance Form database entries and maintenance.
• 10%: Provides administrative support for Institutional Compliance including timely preparation and distribution of review board agendas, minutes, decisions, and related materials. Provides support to the Research Integrity Officer (RIO) during any research misconduct investigations.
• 5%: Other duties as assigned.

• Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
• Ability to independently handle multiple work unit priorities and projects.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to draft and compose correspondence, to effectively write and present own reports, and create and maintain the appropriate supporting…