Part Time Bookkeeper

3 Days / Week – HVAC & Fabrication Business In-Office | California Heating

The Part-Time Bookkeeper role includes payroll preparation, accounts payable, and financial recordkeeping tasks. This is a hands‑on, operational bookkeeping role with defined processes and predictable weekly cycles. You will provide financials for management and our CPA.

• Prepare weekly payroll information (timesheets due Friday → payroll submitted Monday by 9:00am)
• Coordinate with our third‑party payroll company for processing, review, and recording of payroll information.
• Manage Accounts Payable using an existing payment‑prioritization process
• Track Accounts Receivable and identify overdue invoices
• Enter, reconcile, and review transactions in Quick Books Desktop
• Verify financial data from our Field Service Management (FSM) software (Workiz, similar to Housecall Pro, Service Titan, Jobber) as recorded to the general ledger
• Maintain organized financial records for CPA review
• Basic financial reporting as needed

• Bookkeeping experience required (HVAC or construction a plus)
• Payroll preparation experience required
• Strong Quick Books Desktop skills
• Organized, accurate, and deadline‑driven Schedule
• Approximately 3 days per week
• Hours centered around payroll and AP cycles, can be flexible, should be day‑driven