Office Manager; DA Office

Overview

Reporting to the District Attorney, the Office Manager (DA) serves as a secretary to the District Attorney and Assistant District Attorneys as directed, supervises office clerical staff and operations, develops office policies and procedures, and participates in special projects.

• A strong willingness to learn
  , adapt, and grow in a dynamic fast-paced work environment

• Good communication skills
  , with the ability to listen, share information clearly, and work effectively with coworkers, supervisors, and the public

Monday through Friday, 8:00 AM – 4:30/5:00 PM with some flexibility.

This position will not start before March 2026.

DA's Office, Outagamie County Government Center, 320 S. Walnut St., Appleton, WI

We offer a comprehensive benefits package including an on-site and near-site clinic and being a part of the Wisconsin Retirement System. Learn more about Outagamie County opportunities by visiting the county website.

The following duties are considered most critical and are not necessarily exclusive or all-inclusive. Other duties may be required and assigned.

• Manages day-to-day operations of the office.
• Supervises, hires, trains, and evaluates clerical staff; coordinates, plans, assigns, and reviews clerical work; instructs and advises staff on policy and procedures.
• Serves as personal secretary to the District Attorney and other prosecutors, and assists the District Attorney in the execution of the duties and responsibilities of the office, as directed.
• Acts as liaison with other county departments and outside agencies including the general public.
• Coordinates administrative policy with attorney staff; participates in the development and implementation of departmental policies and procedures related to non-lawyer staff.
• Serves as DA IT liaison for computer development, implementation and program modifications; maintains and updates statutes in PROTECT.
• Assists District Attorney in hiring clerical staff and disciplinary activities; conducts performance reviews.
• Participates in department functions involving case preparation or project supervision, investigation, analysis, implementation, and subsequent review.
• Supervises fiscal operations of the department, including the payment of invoices; assists in the preparation of the annual County budget.
• Prepares payroll for county and state employees; maintains vacation schedules.
• Provides special research and information; responsible for development and improvement of office systems.
• Analyzes productivity and problem areas and provides solutions.
• Coordinates work with county law enforcement agencies related to electronic submission of referrals, reports, and discovery.
• Supervises discovery process for cases per state statutes and is responsible for discovery billings.
• Responsible for cost analysis of projected maintenance and replacement of equipment.
• Conducts staff meetings with clerical staff, offering suggestions and receiving staff input related to department performance.
• Assists District Attorney in grant applications and statistics necessary for grants.
• Schedules victim and witness travel arrangements.
• Assists with coordination of treatment court programs.
• Responsible for office supply inventory and ordering of office supplies.
• Attends meetings as a representative for the District Attorney.
• Disseminates state policies and Wisconsin Statutes as they relate to records management of District Attorney case records and ensures proper maintenance, microfilming schedules, and destruction schedules in accordance with applicable laws.
• Composes various types of correspondence.
• Maintains regular and predictable attendance; works overtime/extra hours as required.
• Performs other duties as assigned.

• Associate's Degree in Administration required.
• Minimum of five years of legal secretary experience with background in law enforcement, accounting, computers, and supervisory experience highly preferred.
• Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Must possess a valid driver’s license and maintain a clean driving record.
• Abili…