Analyst - Payroll

Job Description Summary

This position is responsible for all payroll‑related activities, ensuring pay is processed on time, accurately, and in compliance with government regulations. This includes, but is not limited to, computing and disbursing wages, deductions, taxes, and other with holdings, posting payroll data, preparing reports and/or payments to government agencies and insurance companies, testing and updating payroll system, and assisting employees with payroll related questions.

Analyst – Payroll

Employer
:
Fox Valley Technical College

Location
:
Appleton Main Campus

Hours per week
: 40

Work Schedule
:
Monday through Friday; flexibility in schedule is required.

• Prepare payrolls for all employees; receive, review, and analyze all payroll data.
• Develop and maintain payroll spreadsheets and reports for analysis, reconciliation, and informational purposes.
• Complete all stages of payroll processing using Human Resource, Finance, and Student systems; review results for accuracy, troubleshoot errors, and make corrections.
• Setup payroll deductions and wage assignments in system; research, troubleshoot, and correct payroll related problems; prepare and process required adjustments in system.

• Apply federal, multi‑state and local tax rules to payroll operations to ensure regulatory compliance; prepare, send, and audit federal, state and local taxes on a per payday, quarterly, and year‑end basis with Third Party Tax Administrator; annually prepare and distribute W‑2 forms and related reports.
• Process Unemployment Insurance inquiries.

• Maintain WRS data for each employee ensuring the district complies with WRS guidelines; handle eligibility determination, disbursement of funds, and prepare monthly and annual reports.

• Reconcile benefit charges, payroll‑related general ledger, and WRS; create journals as needed.
• Collaborate with Finance and support Workday Finance for payroll related transactions.

• Functional leader for Workday Payroll, Time Tracking, Activity Pay, and Absence.
• Configure, audit, review, and test payroll and time tracking portions of the system; test Third Party Administrator's Quarterly Interface updates; research opportunities to improve processes and system.

• Maintain comprehensive knowledge of the Activity Pay system; assist faculty in understanding Activity Pay, adjunct faculty pay schedule and process; work closely with class originators and academic operation specialists to troubleshoot the system.

• Prepare and process payroll for Canadian employees, including currency conversion in two distinct systems; coordinate with Third Party payroll vendor for payment of Canadian earnings and processing of US earnings shadow payroll.

• Answer employee questions related to payroll and resolve issues.

• Assist with annual college financial audit and unemployment compensation audit as required.

• Associate Degree in Accounting or related field.
• Four to five years of practical payroll and tax work experience in a large, complex organization.
• Demonstrated experience working with Workday Payroll related modules is preferred.

• Advanced skills in Microsoft Excel and Word.
• FPC or CPP certification preferred.

• Work will be completed in a hybrid environment, both in person and virtually.

• Sitting:
  Requires extended periods of sitting while performing tasks and utilizing computer systems.
• Mobility:
  Occasional mobility may be necessary for attending meetings, office tours, or events.
• Lifting and Carrying:
  Occasional or continuous lifting and carrying of light to moderate items (approx. 10–30 lbs.).
• Fine Motor
  
  Skills:
  
  Requires precise hand movements or manual dexterity for activities such as keyboarding and data entry.
• Repetitive…