Accounting Associate-Wausau, WI

* Internal Employee Referral Bonus Available

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About Canteen:

Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary. Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team?

You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation. Together, we’ll continue to transform our industry.

Come for the job, stay for the career. We are Canteen.

The Accounting Assistant provides critical financial, operational, and reconciliation support for the Office Coffee Service (OCS) and Vending business units. This role is instrumental in maintaining accurate financial records, ensuring inventory integrity, and supporting smooth day-to-day operations across warehouse, billing, and field service functions. The ideal candidate is highly detail-oriented, technologically adaptable, and thrives in a fast-paced, collaborative environment.

• Financial & Inventory Reconciliation
  • Perform detailed warehouse and inventory reconciliations to ensure accuracy across OCS and Vending operations.
  • Review, validate, and maintain financial records to support timely and accurate reporting.
  • Investigate cash shortages/overages, inventory variances, and warehouse discrepancies; collaborate with operations to identify root causes and implement resolutions.
• Accounts Payable & Accounts Receivable Support
  • Create customer orders and process invoices; support accounts receivable activities including payment tracking, reconciliations, and follow-up.
  • Assist with accounts payable functions as needed, ensuring all transactions are properly documented and recorded in accordance with company policies.
• Pricing & Product Maintenance
  • Execute and maintain product pricing updates for OCS and Vending categories, ensuring system accuracy and adherence to company standards.
• Operational Troubleshooting & Cross-Functional Support
  • Troubleshoot vending machines equipped with credit card readers; coordinate installations, removals, and service requests with field and technical teams.
  • Partner daily with warehouse personnel, route drivers, and field operations to resolve issues related to cash handling, billing, inventory, and equipment performance.
• Administrative & Compliance Support
  • Complete data entry, maintain supporting documentation, and assist with internal and external audit activities.
  • Safeguard sensitive financial data and ensure compliance with internal controls, policies, and procedures.

Education

• Associate degree in Accounting, Finance, Business, or a related field preferred; equivalent experience considered.

Experience

• 1–3 years of experience in accounting, accounts payable/receivable, reconciliation, or operational support preferred.

Technical Skills

• Proficiency in Microsoft Excel, including basic formulas, pivot tables, and VLOOKUP.
• Comfort working with vending technology, credit card readers, and basic equipment troubleshooting.

Soft Skills

• Strong communication and interpersonal skills, with the ability to collaborate effectively across warehouse, field, and administrative teams.
• Exceptional organizational skills and attention to detail.
• Ability to analyze data, solve problems, and work independently in a deadline-driven environment.

• Full-time and part-time positions offer the following benefits to associates:
  Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home…