Administrative Assistant Temporary

Position: Administrative Assistant (50%, Temporary)
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*** Current Employees and Students:
If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.***##
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* Position Title:

** Administrative Assistant (50%, Temporary)##
** Job Category:
** University Staff##
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* Employment Type:

** Terminal (Fixed Term)##
** Job Profile:
** Administrative Assistant II##
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* Job Duties:

** This position provides communicative, administrative, and event support to the NEW Manufacturing Alliance and the North Coast Marine Manufacturing Alliance, with a primary focus on maintaining a strong digital presence and ensuring smooth day-to-day operations. This position reports to the Executive Director and is based out of their Appleton office.##
** Key

Job Responsibilities:

*** Take meeting minutes, track follow-up action items, coordinate follow-up with meeting participants regarding next steps, and schedule meetings for staff and leadership as needed
* Prepare and maintain spreadsheets, correspondence, surveys, reports, flyers, name  badges, presentations, programs, outlines, and budgets
* Maintain and regularly update the NEW Manufacturing Alliance and North Coast  Marine Manufacturing Alliance websites using the Word Press platform
* Assist with travel arrangements and room reservations
* Optimize website content for clarity, accuracy, and visibility, ensuring information is  current and aligned with organizational priorities
* Assist with the planning, preparation, and on-site support of special events and meetings
* Support the design and production of marketing and promotional materials, including flyers, posters, banners, and multimedia content##
** Department:
** Continuing Education##
** Compensation:
** Minimum hourly compensation of $17.50.##
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* Required Qualifications:

*** Experience using Word Press and Microsoft Office applications (Word, Outlook, Excel)
* Familiarity with Adobe design tools
* Strong organizational skills, attention to detail, and ability to manage multiple priorities##
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* Preferred Qualifications:

*** H.S. Diploma
** Conditions of Appointment:
** Position is a temporary, approximate 9-month, part-time (50%), University Staff appointment.

This position will work 20 hours per week, scheduled between 8:00am and 4:45pm, Tuesday through Thursday in agreement between the selected candidate and the Executive Director. Will report from the Executive Director's Appleton office and may have the option to work a hybrid schedule, subject to approved telecommuting request. Some travel is required for necessary meetings, workshops, conferences, etc. Occasional evening  and and/or weekend work is expected and will be assigned by supervisor as needed.

A criminal conviction investigation will be conducted on the finalist(s). In addition, if the final selected candidate has prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct will be completed. A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.##
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* How to Apply:

** Click the Apply button and follow the prompts on the screen.

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:
* Cover letter specifically addressing qualifications for the essential job functions
* Resume
* * Final date to receive applications
** To ensure consideration, please submit application materials by
** Friday, February 20, 2026**.##
** Contact Information:
** If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources Phone:
Email:jobs##
** The Successful Candidate
** The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.  In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team.

The University invites applicants who are dedicated to enriching the quality of life for…