Administrative Assistant - Eagle River, WI

Administrative Assistant - Eagle River, WI

LOCATION: Eagle River, Wisconsin

Scherrer Construction is looking for a responsible and ambitious Administrative Assistant to ensure the efficient and smooth day-to-day operation of our Eagle River office. This position will be responsible for performing a variety of office administrative tasks for the residential division.

• Proficient in the use of computers, both hardware and software
• Skilled with all forms of communication
• Typing skills, including both speed and accuracy
• Interpersonal skills: interacts effectively with subcontractors, vendors, staff, and all others associated with our company
• Skilled and effective in team building and collaborating with project managers, design and sales staff, job superintendents and subcontractors
• Excels in organization, time management, and problem-solving

• Prior experience and knowledge of the construction industry (residential construction)

• File management of all projects from initiation through completion
• Support project budget tracking and maintenance
• Issue subcontracts to subcontractors, basic bookkeeping, and accounting
• Collaborate with Scherrer headquarters personnel to ensure company protocol is maintained
• Apply for building permits
• Assist in preparing and managing change orders and distributing decisions and directives to subcontractors and suppliers
• Process orders for supplies, tools, and equipment for the Eagle River operation
• Assist superintendents, foreman, project managers, and sales/design daily
• Communications with clients from the perspective of administrative assistant
• Collaborate with architectural designer and salesperson to ensure accuracy & continuity
• Communicate with subcontractors as needed
• Assist PM with coordinating materials: ordering, receiving, inventory, storing, returns, etc
• Utilize designated computer programs for processing all tasks
• Maintain filing of all construction documents, both computer and paper
• Prepare and compile close-out documents as the project nears completion