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Office Administrator/ Coordinator Education Administration Administrative Management Healthcare Administration

Administrative Support III- Access, Community Engagement, and Regional Operations

Job in Appleton, Outagamie County, Wisconsin, 54914, USA
Listing for: Inside Higher Ed
Full Time position
Listed on 2026-01-15
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Education Administration, Administrative Management, Healthcare Administration
Job Description & How to Apply Below

This position provides administrative support and high‑level technical assistance to the Vice President of the division, and managers of International Student Services, with specific responsibilities in International Student Services, Regional Operations, and related programming. The employee will perform咋高-level, confidential administrative and programmatic functions to ensure department operations flow smoothly, assume responsibility without direct supervision, and make decisions within the scope of assigned authority.

Confidential documents, access, and knowledge of sensitive information are part of normal duties.

Essential Functions and Responsibilities
  • Maintain calendars for the Vice President of the division and International Student Services managers; coordinate travel arrangements, itineraries, and conference registrations, and process department paperwork in compliance with college policies.
  • Compose, design, or edit confidential correspondence, reports, forms, agendas, and other materials; create presentations, proofread for accuracy and clarity, and ensure final copy meets professional standards.
  • Prepare confidential materials in support of relevant grievances, equal‑opportunity, employee matters, and strategic discussions; attend meetings where high‑level operational issues are discussed.
  • Provide excellent internal and external customer service for regional operations and International Student Services, including responding to inquiries, making referrals, scheduling appointments, and providing program guidance.
  • Support the creation and execution of marketing, communication, and social media initiatives related to international student engagement and retention, programming, and community outreach.
  • Develop, implement, and coordinate international student orientations, workshops, field trips, mentorship programs, and end‑of‑year events; support opportunities for FVTC staff and the local community to engage in global and multicultural learning.
  • Update and maintain international student records in Workday, run required reports, and ensure data accuracy for applications, enrollment, and retention metrics.
  • Coordinate and process departmental and program‑related invoices, reimbursements, requisitions, and supply orders, and reconcile P‑card transactions for assigned areas.
  • Coordinate contracts and manage Department of Corrections memorandums of understanding, programming agreements, and other departmental partnerships.
  • Manage the front desk of international student services, support regional and community advisory committees, study abroad collaborations, and community engagement initiatives.
  • Maintain and improve the division SharePoint, related web pages, and PowerPoint resource library.
  • Create, run, and analyze disaggregated data reports in collaboration with division managers; prepare specialized informational reports as requested.
  • Schedule and support departmental meetings and events, prepare agendas, take and distribute minutes, and develop related communications.
  • Assist with arrival, departure, and housing logistics for international students, including airport pickups, residence hall coordination, and supply management.
  • Monitor and coordinate budgets for assigned areas, correct errors, prepare annual budgets, and ensure compliance with state, federal, and local records retention requirements.
    • Non‑Essential Functions and Responsibilities
    • Perform other projects, duties, or activities as needed or as assigned by supervisor.
    • Represent FVTC at internal and external meetings and events as needed.
    • Serve as backup support to division staff as necessary.
    Minimum Qualifications
    • Associate's degree in administrative professional, Framework, or related field.
    • Four to five years’ work‑related experience in a fast‑paced, open environment.
    • Advanced skills in Microsoft Word, PowerPoint, and Excel (research skills).
    • SharePoint maintenance and design experience.
    • Workday/People Soft experience.
    • Advanced oral and written communication skills.
    • Language ability in Spanish and/or Hmong preferred.
    • Valid driver’s license and acceptable Motor Vehicle Record check required.
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    Work Environment
    • Work must be completed in person with…
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