Administrative Assistant--Parish Administration, Planning, and Priest Placement Department

Position:Administrative Assistant-Full-time-Parish Administration, Planning, and Priest Placement Department

Location: St. Francis, WI

Job :289

# of Openings:1

ADMINISTRATIVE ASSISTANT
-Full Time

DEPARTMENT OF PARISH ADMINISTRATION, PLANNING, AND PRIEST PLACEMENT

Work where your faith is!

More than 500,000 people see a positive difference in their lives every day through the ministries of the Archdiocese of Milwaukee. The Mary Mother of the Church Pastoral Center, located in St. Francis, WI, is the main office for the Archdiocese of Milwaukee. The archdiocese covers 10 counties in Southeast Wisconsin and includes almost 200 parishes and over 100 Catholic schools.

The Department of Parish Administration, Planning, and Priest Placement supports pastors and parish leaders in their responsibilities as managers of personnel and material resources. It directs planning initiatives and matters relating to priest placement on behalf of the archbishop. The department is supervised by the Episcopal Vicar for Parish Administration, Planning, and Priest Placement.

The Administrative Assistant supports the work of the Vicar as well as the other department staff as needed. This position requires an experienced candidate who exhibits a strong work ethic who can maintain high levels of integrity. This includes securing confidentiality and all aspects of professionalism.

• Tracking information about the parishes, planning initiatives, and demographics of the clergy
• Generate written resources and communications for the department
• Schedule and participate in meetings about planning, parish human resources issues, and priest placements
• Serve as a key resource to the clergy and parish leaders who contact the office
• Supports the work of the Vicar and other department staff as needed
• Supports Priest Placement
• Coordinate office mailings, e-mail broadcasts, maintenance of mailing lists, process printing requests
• Helps prepare and track the department budget
• Assess and generates reports from the Mission Insight database and other Archdiocese of Milwaukee databases
• Attends Building Commission meetings and records minutes
• Collects and tracks proxy materials from the Chancery Office

• Full proficiency in Excel and Microsoft Office Suite
• Ability to use electronic databases, scheduling, financial transactions, and virtual meetings
• Effective and pleasant communication skills, including active listening, and ability to relate to a variety of people in a professional manner
• Knowledge of the structure, functions, and protocols related to parishes within the Archdiocese of Milwaukee
• Excellent grammar and composition skills

• High School diploma or equivalent required
• Prior office experience in an administrative position for 3-5 years at an advanced level preferred
• Practicing Catholic in good standing required
• Excellent interpersonal skills required
• Background working or volunteering in a parish background preferred
• The employee in this position works in a normal office environment
• Attendance for weekends, early mornings, and evening work required
• Some lifting up to 30 pounds, bending, and twisting are required
• A valid driver’s license is required due to occasional travel within the Archdiocese of Milwaukee

This is a full time 40 hours a week position working in-person at the Archdiocese of Milwaukee Pastoral Center. The Archdiocese of Milwaukee offers a full scope of employment benefits, including medical, dental, vision, and flextime. Catholic school tuition assistance for children of employees, 403b, and a pension program. Infrequent weekend and evening meetings and some travel to parishes throughout the archdiocese is required.

Mileage reimbursement is available.