Design Administrative Coordinator
Listed on 2026-01-06
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Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant
DESIGN ADMINISTRATIVE COORDINATOR (On-site | Appleton, WI)
Do you have a desire to be part of a vibrant growing team? Do you thrive in providing support and ensuring smooth operations? We may have a position for you! Overview
Fire System Design Works, LLC is rapidly growing operations and looking for a Design Administrative Coordinator in Appleton, WI. The Design Administrative Coordinator directly supports the design team on fire sprinkler projects from job kick-off through close-out.
What you receive- An exciting opportunity to be passionate about what you do and be part of shaping your career!
- Full benefit package including health, dental, vision, life, disability, and other insurance products as well as a 401k plan with match, PTO and holiday pay.
- Process sprinkler project kick-off meeting information
- Verify AHJ (Authority Having Jurisdiction) information to produce submittals for review and permitting
- Request waterflow test information for projects
- Prepare documents for project field installation
- Prepare and maintain design documentation, including drawings, specifications, AHJ documentation, and project files
- Process Closeout documents.
- Attend weekly design meetings
- Assist team in additional administrative duties as needed
- 3+ years of administrative support experience
- Prefer any experience in commercial construction
- Experience using SharePoint, Smartsheet, Bluebeam, and Adobe Acrobat is a plus.
- Ability to read and interpret documents, such as codes, standards, specifications, safety rules, and operating and maintenance instructions.
- Mathematical skills, including addition, subtraction, multiplication, and division.
- Analytical and critical thinking skills
- Ability to communicate effectively in-person and electronically
- Time management and organizational skills
- Knowledge of Municipal GIS mapping is a plus
- Proficient with Microsoft Office Suite
If you are a motivated individual with a passion to support a growing team, please apply here. We look forward to meeting you!
Our mission statement reflects our purpose: “Your life safety is our life’s work”
Fire System Design Works, LLC is an Equal Opportunity Employer
Seniority level- Associate
- Full-time
- Administrative
- Construction, Building Construction, and Fire Protection
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