Receptionist​/Administrative Assistant

Position: Receptionist / Administrative Assistant
JOB SUMMARY

We are seeking a highly organized Receptionist / Administrative Assistant who thrives in a fast-paced environment and enjoys working with people. This role serves as the first point of contact for the company while also providing administrative support to a Vice President and leadership team.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Front Desk & Office Support

• Greet and welcome guests, vendors, and visitors in a professional and friendly manner.

• Answer, screen, and direct incoming phone calls using a multi-line system.

• Maintain a clean, organized, and presentable reception and common areas.

• Receive, sort, and distribute incoming mail, packages, and deliveries.

• Assist with office filing, recordkeeping, and general organization.

• Support ordering and inventory of office supplies, as needed.

• Maintain organization of office spaces and breakrooms.

• Reliable and regular attendance.

Administrative Support

• Provide direct administrative support to a Vice President, including calendar coordination, document preparation, and follow-up on action items.

• Assist leadership and departments with administrative tasks as needed.

• Prepare shipments and distribute internal correspondence.

• Support coordination of meetings, visitors, and office logistics.

• Handle sensitive information with discretion and professionalism.

SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• None

Requirements

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proven work experience as a n Administrative Assistant, Front Office Representative, or similar role.

• Proficiency in Microsoft Office Suite.

• Multi-line switchboard experience.

• Hands-on experience with office equipment (e.g., fax machines and printers)

• Professional attitude and appearance.

• Solid written and verbal communication skills.

• Ability to be resourceful and proactive when issues arise.

• Excellent organizational skills.

• Multitasking and time-management skills, with the ability to prioritize tasks.

• Customer service attitude.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. •

Ability to sit at computer monitor for long periods throughout the day.
• Must possess the ability to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files. May be exposed to hot and cold tempatures.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• General working conditions
• Office environment

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)

• Life Insurance

• Paid Holidays and Time Off

• 401(k) Plan with company matching.

Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.