Registrar - Professional Support Personnel

Overview

Registrar - Professional Support Personnel

• Date Posted: 3/11/2026
• Location:
  
  Antioch Community High School
• Date Available:
  
  06/01/2026
• Closing Date: 03/30/2026

• TITLE:
  
  Registrar
• LENGTH OF
  
  CONTRACT:
  
  12 months
• REPORTS TO:
  
  Assistant Principal of Student Services
• EVALUATION:
  Evaluation Completed by Assistant Principal of Student Services

The job of Registrar is done for the purpose of registering/withdrawing of students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and providing general clerical support, information, and/or direction as may be assigned.

• High School diploma is required and an Associate's Degree is preferred
• Excellent computer abilities with Google Applications and other business related software products
• Experience with Excel and working in student databases (e.g. Infinite Campus, SIS, etc.) is preferred

• Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information for the purpose of ensuring compliance with district, state, and federal regulations
• Responds to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents, and/or students) for the purpose of providing information and/or directions
• Meets with students and parents for the purpose of determining enrollment eligibility (e.g. address verification, occupancy, etc.) and enter registration data
• Presents information on administrative procedures, services, etc. (e.g. provides assistance/information to parents regarding social security, vaccination/physical forms, etc.) for the purpose of training and orienting incoming students and/or disseminating information to parents
• Compiles student records (e.g. birth certificates, transfers, immunizations, class credits, etc.) for the purpose of meeting state, federal, and/or district requirements
• Interprets and evaluates transcripts of incoming students for the purpose of transferring grades and semester credit hours into the district student information system
• Reviews established guidelines in evaluating incoming student transcripts for the purpose of ensuring their conformance with district grading, curriculum and course credit
• Verifies student related data (e.g. grades, information, transcripts, etc.) for the purpose of ensuring the accuracy of the student records
• Maintains a variety of manual and electronic documents, files, and records (e.g. grades, transcripts, academic achievement records, student information, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements
• Manages student information system for the purpose of maintaining the accuracy and efficiency of student data
• Performs all enrollment and withdrawal activities and prepares and maintains permanent student records for all students for the purpose of complying with established legal, state and federal requirements
• Prepares standardized documents and reports (e.g. report cards, form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of documenting activities, providing written reference and/or communicating information
• Processes a variety of documents and materials (e.g. transcripts, job verifications, etc.) for the purpose of providing required information in response to requests from students, other districts, colleges/universities and/or employment agencies

• Researches discrepancies in student records for the purpose of verifying graduation status and ensuring the accuracy of information
• Compiles a variety of ad hoc reports and data collection (e.g. year-end reports, progress reports, etc.) for the purpose of providing accurate information
• Coordinates transportation for new students and address changes as requested
• Serves as liaison to the Guidance Department for new and withdrawing students for the purpose of maintaining accuracy and efficiency of student data
• Supports Assistant Principal of Student Services for the purpose of ensuring the accuracy of student records, residency, and
• Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information for the purpose of ensuring compliance with district, state, and federal regulations

• Attends department, in-service meetings, workshops and/or seminars as assigned for the purpose of conveying and/or gathering information required to perform job functions
• Participates in training for the purpose of providing or receiving information and updating skills as changes occur in district software
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the school district
• Supports and serves as back up to other Professional Support Personnel (PSP) for the purpose of providing…