Transaction Coordinator Real Estate

2 days ago Be among the first 25 applicants

Are you the organized force behind the chaos? Do you love checklists, timelines, and keeping things running like a well-oiled machine—while still having fun doing it?

We’re a fast-paced, top-performing real estate team looking for a Transaction Coordinator / Administrative Assistant who’s not just detail-oriented, but detail-obsessed. If you thrive under pressure, stay calm when things get busy, and genuinely enjoy helping agents and clients get to the finish line—this might be your dream role.

• Managing all aspects of real estate transactions from contract to close
• Communicating with clients, agents, lenders, title companies, and inspectors (like a boss)
• Ensuring all documents are complete, compliant, and delivered on time
• Creating systems, checklists, and workflows to streamline our processes
• Supporting agents administratively so they can stay focused on what they do best: SELLING
• Keeping everyone in the loop with clear, consistent updates
• You’ve got 1+ year experience in real estate (ideally in TC/admin work)
• You are hyper-organized, proactive, and a natural problem-solver
• You handle deadlines like a pro (and you secretly love color-coded calendars)
• You communicate clearly, confidently, and with kindness
• You can juggle multiple transactions at once—without dropping a ball
• You’ve worked with a real estate team or brokerage before
• You have a license (not required, but cool if you do!)
• You’re fluent in real estate compliance and timelines
• You’re the “go-to” person for getting stuff DONE

NOW HIRING:
Transaction Coordinator / Admin Extraordinaire

Brentwood/Walnut Creek Offices | Real Estate Team | Full-Time

Are you the organized force behind the chaos? Do you love checklists, timelines, and keeping things running like a well-oiled machine—while still having fun doing it?

We’re a fast-paced, top-performing real estate team looking for a Transaction Coordinator / Administrative Assistant who’s not just detail-oriented, but detail-obsessed. If you thrive under pressure, stay calm when things get busy, and genuinely enjoy helping agents and clients get to the finish line—this might be your dream role.

• Managing all aspects of real estate transactions from contract to close
• Communicating with clients, agents, lenders, title companies, and inspectors (like a boss)
• Scheduling inspections, appraisals, signings—you name it
• Ensuring all documents are complete, compliant, and delivered on time
• Creating systems, checklists, and workflows to streamline our processes
• Supporting agents administratively so they can stay focused on what they do best: SELLING
• Keeping everyone in the loop with clear, consistent updates

• You’ve got 1+ year experience in real estate (ideally in TC/admin work)
• You’re tech-savvy: CRM, Docu Sign, MLS, Google Workspace—bring it on
• You are hyper-organized, proactive, and a natural problem-solver
• You handle deadlines like a pro (and you secretly love color-coded calendars)
• You communicate clearly, confidently, and with kindness
• You can juggle multiple transactions at once—without dropping a ball

• You’ve worked with a real estate team or brokerage before
• You have a license (not required, but cool if you do!)
• You’re fluent in real estate compliance and timelines
• You’re the “go-to” person for getting stuff DONE

• A collaborative, supportive team culture (we hustle and have fun)
• Room for growth—this isn’t a dead-end desk job
• Competitive pay + potential bonuses
• Flexibility and work-life balance (because your life matters too!)
• You’ll be valued, heard, and appreciated

• Seniority level
  
  Entry level

• Employment type
  
  Full-time

• Job function
  
  Sales and Management

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