Accounts Receivable Specialist

Who Are We?

Have you ever gone into a grocery store or convenience store for things like milk, bagged salads, or frozen pizza? The coolers and freezers you find those and other food products in are what we do!! Zero Zone is a manufacturer of reach-in and open refrigerated and frozen food display cases as well as the refrigeration systems that work behind the scenes to cool the cases, keeping the food fresh!

We also make powerful industrial refrigeration systems for food warehousing, pharmaceuticals, and even ice rinks!

Our company is structured across 2 divisions - the Display Case Division, located in North Prairie, WI, Waukesha, WI, and Mukwonago, WI and the Refrigeration Systems Division, located in Ramsey, MN and Dyersville, IA.

What Are We Like?

At Zero Zone, you will be a valued member of the Zero Zone team, able to take ownership of your own career path. We believe in hard work, teamwork, collaboration, and respect, and we have grown through dedication to our

Purpose:

"Preserving customer valuables through refrigeration." For over 60 years, we have been a leader in refrigeration, and our people are well known for exceptional customer service. We also believe we are the COOLEST coworkers (pun intended)! This is an opportunity for you to make a difference in the refrigeration industry with one of the top leading manufacturers in the country! Come grow with us!

What Can We Offer You?

• Vacation and Personal Hours (after only 30 days!)
• Competitive Wages
• Comprehensive Benefits Package (medical, dental, vision, life insurance, STD, LTD, AD&D, HSA/FSA, EAP)
• 401k and Profit Sharing
• 10 Paid Holidays
• Flexible Schedules
• Casual Dress Code
• Wellness Programs and Incentives
• Steel Toe Reimbursement
• Employee Engagement Programs
• One-time Home Computer Reimbursement
• And more!

What Will You Do?

Under the direction of the Accounting Manager, the Accounts Receivable Specialist will work on a cross functional team and play a crucial role in the sales invoicing process. The role is responsible for invoicing, providing accounting support throughout Zero Zone and working to promote continuous improvement throughout the quote to cash receipt process.

Essential Responsibilities:

• Daily/Weekly:
  • Process invoices related to case sales and credit memos related to case sales and service calls
  • Posts invoices to interfaces, posts sales to A/R file, and monitors the monthly sales total.
  • Generates A/R adjustments as needed
  • Records and maintains Serial Number file in EMS.
  • Maintains accounting file of all invoices.
  • Maintains files of showcases not returned.
  • Updates current sales tax rates in customer files.
  • Maintains files of sales tax exemption certificates for customers located in required states
• Monthly:
  • Prepares freight accrual on uninvoiced freight.
  • Prepares state sales and use tax reports.
  • Generates Accounts Receivable statements
  • Prepares rebate reports for ISE and Eckerd.
  • Analysis of various accounts pertaining to Accounts Receivable.
• Annually:
  • Assists the Accounting Manager in preparing for year-end audit.
• Other duties as assigned

Requirements for Effective Performance:

• Associate's degree or equivalent from two year college or technical school
• 6 months- 1 year related experience and/or training; or equivalent combination of education and experience.
• Ability to accurately enter data at least 8,000 s/p/h.
• Working knowledge of excel and word.

Skills/Abilities/Specifications:

• Ability to comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one to vendors, clients, and other employees of the organization.
• Ability to calculate figures such as discounts, interest, commissions, proportions, percentages, and area.
• Ability to apply simple concepts of basic algebra.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations

Behavioral & Environmental Requirements:

• Maintain a positive work attitude. Zero Zone expects all employees to behave and communicate in a manner which will facilitate good relationships with customers, clients, co-workers, and supervisor.
• Safety toe shoes and safety glasses are required while in production areas.
• Regularly required to sit, stand, and walk throughout the office and production areas; have use of hands and fingers to use a computer, telephone, and other office equipment; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 10 pounds.