Program Coordinator- Restoration

Overview

Position Background:
The Chesapeake Bay Trust, a non-profit grantmaking organization, seeks a Program Coordinator for our Annapolis, MD, location. Serving on the Restoration Team, the Program Coordinator performs a wide variety of tasks to implement our award programs. This role reports to the Program Manager that oversees several restoration programs in Maryland (state, county, city) and throughout the Chesapeake Bay watershed. This is a hybrid position with an anticipated one to two days per week in the office, and the others may be remote.

This person will be a key member of a high-energy, collaborative team of more than 40 professionals who work diligently to advance the Trust’s mission:
Empowering people. Restoring nature. Daily consideration is given to the Trust’s core values of learning, science and innovation, grantee focus, diversity and inclusion, fiscal responsibility, and transparency and accountability. This is a full-time, salaried position (40 hours per week), recently established to support the organization’s growth.

• The Restoration team manages several award programs and partnerships that support the planning, design, and implementation of stormwater management practices, as well as research and small-scale rebate programs. The Restoration Program Coordinator will manage grants across the team’s portfolio, support existing and emerging initiatives, and lead grant programs with an opportunity for professional growth within the team. Key responsibilities include supporting restoration managers with both ongoing and new special projects;
  
  assisting applicants as they develop project proposals; participating in proposal reviews; preparing award agreements; managing awarded projects; supporting awardees throughout project implementation, including conducting restoration site visits; and using the Trust’s online award management system. This role contributes to advancing the Trust’s restoration-focused portfolio, including stormwater retrofits, climate resilience, native plant and habitat enhancement, applied research, and clean water outcomes for communities.
• Support administration of the Restoration team’s award programs focused on stormwater management and restoration best management practices (BMPs), climate resilience, native plants and habitat enhancement, research, and clean water outcomes for communities.
• Support the refinement and/or development of Requests for Proposals and other program materials.
• Conduct outreach across the Chesapeake Bay watershed to encourage new and diverse applicants and provide technical assistance.
• Support applicants to develop strong proposals that consider future climate conditions and sustainable practices.
• Facilitate the analysis and review of grant applications.
• Administer awards in a wide range of sizes ($5,000 to potentially as large as $200,000), including preparing grant agreements and contracts, assisting awardees, reviewing status and final reports, reviewing scope of work revisions, and approving payments.
• Work with awardees throughout their projects to identify and overcome obstacles; conduct site visits to assess the restoration projects; provide technical assistance; and report successes to funding partners, the public, and/or the Trust staff.
• Prepare summary reports and analysis for Technical Review Committees, funding partners, and the Trust’s Board of Trustees.
• Develop a suite of professional development activities, which may include participating in and presenting at conferences, at seminars, at symposia, and/or in publications.
• Advance recommendations received from the Trust’s external diversity, equity, inclusion, and justice advisory committee and the Trust’s internal action team.

• Strategic thinking skills, including the ability to set priorities and balance short-term and long-term objectives.
• Exceptional project and time management skills, with the ability to manage and meet tight deadlines and milestones.
• Ability to work independently as well as collaboratively in team settings.
• A high level of proficiency in the Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Demon…