Utilities & Permits Coordinator

Utilities & Permits Coordinator

Join Schaefer Homes
, a fast‑growing production builder in Maryland known for quality work, strong processes, and dependable customer experiences.

You will keep projects moving by managing permits end‑to‑end, coordinating gas and electric services, and driving our starts pipeline from “paper ready” to “shovel ready.” Organized, proactive and adept at working with counties, cities, and utility providers, you will help us avoid delays and keep projects on schedule.

• Provide direct oversight of all permit functions across projects.
• Prepare, process, submit, and track permit applications through the full permit cycle.
• Monitor upcoming and in‑progress projects to ensure timely submissions and approvals.
• Coordinate permit needs with internal departments (construction, land, sales, design, etc.).
• Serve as primary point of contact for permit status, updates, and inquiries.
• Coordinate with county/city agencies to obtain all required permits and approvals.
• Review and interpret zoning ordinances, land‑division regulations, and jurisdictional policies affecting real‑estate and right‑of‑way work.
• Ensure all permitting activities meet company standards, client expectations, and regulatory requirements.
• Maintain accurate, organized documentation and databases for active permits and submissions.
• Track certificates of insurance, performance bonds, and related compliance documents tied to permitting.

• Coordinate gas and electric utility services for all projects.
• Work directly with utility providers to ensure timely, accurate service installation and activation.
• Review gas and electric plans/drawings to confirm requirements and field alignment.
• Track schedules, outages, relocations, and inspections related to gas/electric service.
• Monitor progress of installations and report status to project teams.
• Maintain clear, organized records of all gas and electric coordination activity.
• Support and coordinate with staff assisting in utility scheduling and follow‑through.
• Conduct site visits as needed to confirm gas/electric needs and verify installations.

• Coordinate and track each home through our start process, ensuring all permit and utility requirements are complete before release to construction.
• Maintain visibility on upcoming starts and communicate clear timelines to construction, land, and scheduling teams.
• Flag risks early (missing docs, agency delays, utility lead times, plan conflicts) and push solutions before they impact start dates.
• Run consistent follow‑up with internal teams and external agencies to keep starts on schedule.
• Keep starts documentation clean and current so leadership always knows what’s ready, pending, or blocked.

• Prior experience coordinating permits and/or gas/electric utilities in residential construction or land development.
• Strong working knowledge of Maryland county/city permitting processes and utility coordination.
• Ability to read and interpret zoning/utility plans and regulatory requirements.
• Excellent organizational skills and follow‑through – you don’t drop the ball.
• Clear communicator who can push issues forward with agencies, utilities, field teams, engineers, attorneys, and landowners.
• Comfortable juggling multiple projects at once without losing timelines or details.
• Proficient in maintaining databases, tracking logs, and documentation systems.

• $65,000 - $75,000 based on experience
• Additional bonus program

We don’t just build houses – we build homes that families grow into. That means our standards are high and our timelines matter. You’ll be trusted to own your lane, remove roadblocks, and keep projects moving. If you want real responsibility and a team that values good process and good people, you’ll find that here.