Administrative Assistant; contingent

Title

Administrative Assistant (contingent 034)

APG, MD

Secret security clearance required

Perform administrative and executive level tasks for CPE IEW&S headquarters to ensure day‑to‑day office automation and daily administrative functions. Receives and reviews read‑aheads and other documentation for PEO and SES. Ensures all correspondence is in accordance with AR 25‑50 prior to signature. Provides support for ceremonies, conferences, meetings, visits, and office calls. In addition, must maintain all records and security requests.

• Record keeping and file maintenance
• Directing visitors and answering inquiries
• Coordinating meetings and executive level calendar scheduling and maintenance
• Preparing and reviewing general correspondence for accuracy, regulation compliance and completeness
• Answering and directing incoming phone calls
• Handling conference room scheduling requests
• Assisting personnel in preparing travel authorizations in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS)
• Inputting personnel time and attendance records into the Automated Time and Attendance and Production System (ATAAPS)
• Maintaining and filing personnel time and attendance records
• Database and spreadsheet development/maintenance
• Administrative data management, analysis, and research
• Maintaining administrative access to the Manpower Information Retrieval and Reporting System (MIRARS)
• The ability to work with government‑provided software packages (i.e. Microsoft Word, Excel, Project, Outlook and PowerPoint)

• Bachelor’s degree
• A minimum of 6 years, with at least 2 years’ experience supporting a Flag Officer or SES as an Executive Assistant
• Secret security clearance required