Executive Operations & Administrative Associate; Part-Time

Position Title:

Executive Operations & Administrative Associate (Part-Time)

Status: Part-Time, Hybrid

Schedule: 16–24 hours per week

In-Office Expectation: Approximately 2 days per week up to 3 days.

Reports to: Executive Team

The Executive Operations & Administrative Associate is a trusted, behind-the-scenes partner who helps keep the League headquarters running smoothly. This is a deliberately part-time role designed for someone who enjoys meaningful work, autonomy, and variety. We’re looking for a self-starter who sees what needs to be done, enjoys staying organized, and takes pride in being the person the team can rely on.

If you want to make extra income, work independently, and play a role in a collaborative, mission-driven organization—this role may be for you.

Executive & Governance Support

• Prepare correspondence and administrative materials for the CEO and executive team, inclusive of executive correspondence and maintaining executive files.
• Support the executive office governance side of operations by managing agenda materials, reports, and meeting logistics.
• Assist with scheduling and administrative support for executive office governance-related meetings.

Office Operations & “Keeping Things Running”

• Manage day-to-day office operations and serve as a welcoming first point of contact for all members, visitors, and meeting hosting.
• Maintain office supplies, files, and internal records, including the employee handbook and internal policies.
• Coordinate mail collection, sorting, and distribution.
• Serve as the point of contact with various office vendors, building management, and service providers as needed.

Records & Organization

• Establish and maintain clear, efficient filing and records management systems.
• Serve as custodian of key administrative documents, handling sensitive and confidential information with care.

Events, Meetings & Logistics

• Provide logistical and administrative support for meetings, luncheons, and small events (on-site and local).
• Help keep executive calendars and meeting schedules running smoothly.
• Review contracts for administrative completeness prior to execution.

Special Projects & Initiative-Based Work

• Support strategic partner coordination and benefit delivery.
• Take ownership of special projects as assigned—bringing ideas, organization, and follow-through.
• Pitch in where needed to help the Executive Office operate efficiently.

Must-Haves

• Significant office management experience in administration, executive support, or operations.
• Strong customer service and a welcoming demeanor to all.
• Ability to work independently, manage priorities, and anticipate needs.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication skills.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, SharePoint).
• Valid driver’s license.

Nice-to-Haves

• Experience supporting executive leadership and elected officials.
• Familiarity with CRM platforms (e.g., Member Clicks).