Executive Assistant HR Business Planner

Overview

The HR Planner drives the operating rhythm of the HR department, coordinating annual and quarterly planning cycles, orchestrating cross-functional initiatives, and producing crisp executive-ready communications and presentations. This role blends department-level planning, HR business operational support, presentation writing/design, and special HR projects across HR, Talent Acquisition, Talent Management, HR Operations, Total Rewards, and Employee Communications. The ideal candidate pairs strong MS Office (Excel/Word) expertise with advanced PowerPoint design & storytelling, plus the initiative to jump in wherever HR needs support.

• Act as a thought partner to HR leadership, helping to shape agendas, synthesize complex issues, and prepare leaders for key business discussions.
• Support leadership meetings, corporate priority management, and executive communications.
• Coordinate cross-functional alignment across HR, preparing summaries, dashboards, and recommendations for leadership—ensuring clarity on risks, decisions, and next steps.
• Drive meeting preparation: build briefings, consolidate materials, anticipate questions, and ensure leaders are prepared for enterprise forums.
• Provide back-up EVP business support coverage as needed.

• Build executive-ready presentations: storyline, structure, slide design, charts/visuals, speaker notes; apply brand templates and data‑accuracy checks.
• Consolidate inputs from multiple stakeholders and version‑control content for leadership reviews.
• Edit/design slides for clarity, consistency, and visual quality; apply templates, iconography, and data visualization best practices.
• Prepare briefing memos, leader updates, town hall content, and HR‑wide communication.

• Act as a liaison between the VP and internal/external stakeholders, managing communication in a professional and efficient manner.
• Draft announcements and internal communications (i.e., email, signage boards, newsletters, etc.).
• Screen phone calls and inquiries, redirecting them as necessary to relevant team members.
• Send periodic dashboards to internal teams and stakeholders of various projects as directed by the VP.
• Cultivate positive relationships with key stakeholders and partners.

• Serve as a champion of HR culture, modeling behaviors that reinforce collaboration, accountability, and inclusivity.
• Proactively drive culture-focused discussions within HR routines (staff meetings, standups, planning sessions), surfacing opportunities to strengthen alignment, connection, and engagement.
• Participate as an active member of the HR Culture Committee, contributing ideas, gathering input across the department, and supporting committee initiatives and communication.
• Recommend and implement culture-enhancing practices—rituals, recognition moments, storytelling, meeting norms, or routines that reinforce “how we work” as an HR team.
• Monitor team sentiment and partner with HR leadership to identify themes, risks, and opportunities to elevate morale, clarity, and cohesion within the function.
• Collaborate with Internal Communications and Chiefs of Staff to ensure culture messages, HR values, and success stories are woven into presentations, town halls, onboarding, and cross-functional content.
• Support the development and rollout of culture-related activities (surveys, feedback sessions, workshops, round tables, celebrations).

• Provide administrative support to HR leadership team on meeting schedules, invoices and travel.
• Stand up and support HR special projects (e.g., process improvements, systems/rollouts, enablement campaigns) from intake through delivery.
• Coordinate stakeholders across HR disciplines; synthesize inputs and consolidate deliverables into single sources of truth.

• Bachelor’s degree or equivalent experience
• 5+ years of experience, supporting executive leaders
• Advanced Microsoft Office skills:
  Outlook (complex calendaring), PowerPoint (executive deck creation), Excel (lists, trackers, basic analysis), Word (formatting), and Teams (virtual meetings and collaboration).
• D…