CSPD Instrument Coordinator-Surgical

Overview

Job Summary: This position is responsible for ensuring instrumentation and back-up inventory-levels are adequate and available for surgical case procedures. In addition, it will be a resource and provide support to the surgical teams and service leads in the Operating Rooms. Acts as liaison between CSPD, OR, Supply Chain, Finance, physicians, instrument vendors and all other stakeholders.

• Requests instrument purchases and approves instrument purchase requests via the Instrument Purchase Process flow.
• Tracks trends on missing and damaged instruments and communicates to OR/CSPD leaders the trends and helps implement root cause analysis and leads process improvement projects.
• Responsible for ensuring that instrumentation is available and maintained in optimum working condition. Conducts daily walk-throughs, reviews low-on shelf reports, and instrument utilization reports. Advises CSPD/OR leaders of increased/decreased instrument usage and helps provide corroborating data to support instrument purchases and/or DNU’s.

• Serves as the central point of contact for OR Clinical staff, CSPD leadership, and OR/CSPD staff for instrument repairs, instrument orders and instrument set creations (new or revised). Will facilitate new set creation and will ensure that the new set process flow is followed by all stakeholders (i.e., CSPD, OR, Supply Chain, OR Informatics, etc.). Responsible for IFU reviews of new and existing instrument inventory, in conjunction with the CSPD educator.

• Functions at an expert level with Operating Room instrumentation, knowledgeable of instruments and locations and their different locations within OR cores.
• Point person for count sheet edits.
• Manages repairs of broken instrumentation and scopes.
• Responsible for adding new trays into inventory and ordering new items for trays.
• Responsible for ordering missing items from the missing list for instrument trays.
• Review of IFUs.

• Responsible for communicating instrument inventory changes to CSPD and OR staff, and coordinates with CSPD educator on creating SOPs for new/revised processes. In conjunction with the CSPD manager, manages, and supports internal and external customers. Serves as the resource for information for employees and customers. Attends huddles and provides updates as needed via verbal and written communication.

• Participates in the coordination of all aspects of department's services and works in conjunction with O.R. Informatics to keep count sheets accurate and updated.
• Participates in the orientation of new instrument processors.
• Participates in department in-service education programs regarding instrumentation and IFU’s. Ensures all staff signs-off on in-service attendance sheets and provides attendance sheets to educator. Updates communication books as needed.

• Acts as a resource for staff regarding the reprocessing methods, parameters, and Joint Commission compliance.
• Assisting with workflow when necessary.
• Will work with Instrument Clinic Coordinator for intake of new clinic items and instrument purchases.
• Responds immediately to resolve instrument related concerns or to satisfy additional instrument needs during all surgical cases. Communicates appropriately using good interpersonal skills.

Develops and improves skills through initiative, attendance, and participation at educational programs.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine,…