Admissions & Alumni Relations Assistant

Position: Admissions & Alumni Relations Assistant

Location: Ann Arbor, MI

Job : 2331

# of Openings: 1

ADMISSIONS & ALUMNI RELATIONS ASSISTANT

Full-time Position

In a world starving for Truth, Father Gabriel Richard High School (FGR) strives to deliver academic excellence in an authentically Catholic community. If you Love God, Love Others, Love Learning, Pursue Excellence, and want to use your gifts and talents to form intentional disciples of Jesus Christ, then we invite you to apply to join our team.

Job Summary:

The Admissions & Alumni Relations Assistant plays a vital dual role in advancing Father Gabriel Richard High School’s mission by supporting enrollment growth and strengthening lifelong alumni engagement. This role requires a passion for Catholic education, being well organized, relational, proactive, and capable of managing multiple priorities with excellence. The position requires strong communication and relational skills, initiative, professional demeanor, and the ability to execute both operational and strategic responsibilities.

This is a full-time, year-round position reporting to the Director of Admissions & Alumni Relations and working in close collaboration with school leadership.

• Assist the Director of Admissions & Alumni Relations by supporting recruitment, enrollment strategy, and family engagement throughout the admissions cycle
• Revamp, manage, and execute FGR's Shadow Program, including scheduling, logistics, student ambassador coordination, and supply inventory
• Organize and support admissions events, including: the Freshman Welcome, New Parent Welcome, Accepted Student Night, Fall Open House, Prep Bowl, Spring Open House, events held at FGR family homes, events held at feeder schools, middle school nights at home athletic events, etc.
• Schedule meetings and manage communications between families and admissions leadership
• Monitor incomplete applications and send reminder communications
• Answer basic application questions and clarify deadlines
• Document new inquiries and track admissions touchpoints
• Assist with proctoring the High School Placement Test
• Perform other duties as assigned
• Alumni Relations Assistant:
  Assist the Director of Admissions & Alumni Relations by strengthening alumni engagement, improving database systems, supporting donor cultivation efforts, and executing strategic alumni programming throughout the year
• Assist in planning and hosting alumni events such as the Young Alumni Welcome Back Lunch, Homecoming, and the annual Golf Outing
• Assist with outreach and execution of the alumni soccer game, baseball night, lacrosse game, and 3-on-3 alumni basketball tournament
• Assist with class reunion outreach by gathering updated contact information, preparing donor cultivation reports, and archiving reunion assets
• Proactively identify alumni success stories for feature articles, Q&A profiles, and social media
• Create and manage affinity-based alumni lists (veterans, sports teams, activities, professional industries)
• Document all alumni touchpoints in Blackbaud and create and maintain searchable tags to track event participation and engagement
• Perform other duties as assigned

• Minimum of two years’ professional experience in admissions, alumni relations, event planning, sales, development, or related field
• Exceptional organizational skills and attention to detail
• Excellent written and oral communication skills
• High proficiency in Microsoft Office and CRM/database management
• Ability to manage multiple projects in a fast-paced environment
• Ability to work collaboratively while taking ownership of assigned initiatives

• Intentional disciple of Jesus Christ who evidences values, integrity, and ethics consistent with the Catholic faith and Fr. Gabriel Richard High School
• Loves God, Loves Others, Loves Learning, and Pursues Excellence
• Polished and professional in demeanor
• Winsome personality with a natural ability to connect with students, families, and alumni across generations
• Remarkably honest and full of integrity
• Maintains strict confidentiality
• Self-starter with strong initiative and follow-through
• Flexible with a sustained positive attitude
• Willingn…