Student Accounting Support Specialist

Position Type:
Secretarial/Clerical

Date Posted:
5/2/2025

Location:
Earhart Administration Building

Closing Date:
05/16/2025

District:
Ann Arbor Public Schools

POSITION TITLE:
Student Accounting Support Specialist

FTE: 1.0 (52 weeks, 40 hours /week)

SALARY: $37,000-$52,000 (non-union position)

POSITION LOCATION:

Earhart Administration Building

REPORTING RELATIONSHIP:
Director, Student Accounting and Enrollment The Student Accounting Support Specialist will be part of a dynamic Student Accounting Team, working with the Pupil Accounting Coordinator to ensure all State reporting is complete and accurate. This specialist must be capable of meeting all established AAPS, State, and Federal reporting deadlines, ensuring accuracy and compliance with relevant regulations such as FERPA. They will build and maintain knowledge of reporting expectations and regulations, as well as facility with the various technical systems used in the AAPS and by the State of Michigan.

. Strong communication with and support of school teams is a significant element of this role.

QUALIFICATIONS REQUIREMENTS:
To thrive in this role, candidates must be able to perform the essential duties. The requirements listed below are representative of the knowledge, skills and/or abilities required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.

EDUCATION AND EXPERIENCE:
High School diploma or equivalent plus additional training
Coursework toward Pupil Accounting Certification preferred
3-5 years experience, K-12 school setting preferred
Ability to work with confidential information and maintain confidentiality
Extensive data management experience
Experience and proficiency with Power School, Microsoft Office, Google Apps (e.g.,Sheets, Docs, and Forms), MSDS (Michigan Student Data System), Filemaker Pro
Demonstrated ability to work under pressure and meet firm deadlines
Ability to communicate effectively by phone or in-person with the general public and all levels of personnel

ESSENTIAL DUTIES & RESPONSIBILITIES:
Work closely with the Pupil Accounting Coordinator to assist and maintain that all data is complete and accurate for state reporting
Assist in maintaining current and accurate student and family information in the District's Student Management Systems (SMS) database
Understanding of FERPA and the protection of student data including ethical use policies at the District, State, and Federal levels
Assist the Pupil Accounting Coordinator with the 3 General Collections (Fall, Spring, End of Year), Student Record Maintenance (SRM), Section 25e requests, UIC Resolution, Teacher Student Data Link (TSDL), Graduate and Dropout Database (GAD), and School Infrastructure Database (SID) reporting
Assist with Special Education data for all collections
Assist with Homebound paperwork for all collections
Assist and attend the training of district office professionals at the building level for Fall and Spring Count to the buildings
Assist district office professionals at the building level with Power School technical support and training for timely and accurate reporting for counts
Maintain complete and accurate records
Organize work, set priorities, work under pressure and meet firm deadlines as given by Pupil Accounting Coordinator or Department Director
Experience and/or ability to learn and develop proficiency with Power School and all state reporting fields.

Experience with and/or ability to learn MSDS, CEPI, and other state reporting systems
Assist other areas of the department during peak season
Attend conferences associated with this position
Work toward earning Michigan Pupil Accounting Certification
Perform other duties as assigned

COMMUNICATION/INTERPERSONAL SKILLS:
Demonstrated organizational and interpersonal skills, effective verbal and written communication skills, demonstrated ability to work under pressure in an environment of continual and competing deadlines.
Ability to express ideas effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with diverse teams and individuals.
Strong customer service skills that include willingness to explain with detail, follow-up and provide support resources for both school teams and families, including those with limited English.
Ability to work in a team environment while following through on independent assignments, projects and deadlines.

LANGUAGE SKILLS:
Read, write and comprehend basic instructions, short correspondence and memos.
Communicate clearly and concisely both orally and in writing.
Ability to speak effectively to parents and staff.
Ability to read and interpret safety rules, operating and maintenance instructions and procedure manuals.

MATHEMATICAL SKILLS:
Add, subtract, and multiply and divide in all units of measure, using whole numbers, common fractions, and…