Event and Communication Coordinator

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

This position will primarily provide event planning and graphic design support to the departments of Asian Languages & Cultures, Middle East Studies, Romance Languages & Literatures, and Women and Gender Studies with minimal support to the Humanities Collaboratory as needed. This position will be part of a team that supports the previously named units which are located in the Modern Languages Building (MLB), Lane Hall, and South Thayer Building (STB).

This position will be responsible for supervising and mentoring one to two work-study students. The position will report to three Chief Administrators. Occasional weekend and evening work may be required in support of events.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

• Event Planning and Support - 60%:
  Organize and coordinate in-person and virtual event logistics for departmental receptions, seminars, colloquia, and lectures, including, but not limited to, catering, venues, audio/visual and IT needs, Zoom set up, travel, and honorarium payments. Utilize internal tracking mechanisms in order to ensure all team members are aware of the status of events. Provide in-person coverage for events as needed. Communicate with organizers and invited guests regarding event logistics and travel (including flights, ground transportation, lodging).
• Create and send detailed itineraries for all guests coming to campus in collaboration with faculty and staff organizers.
• Set up events and break-down of events to reset spaces.
• Communicate clearly and consistently with faculty and staff organizers, ensuring organizers are aware of and understand the arrangements for events. Consult with CA as issues arise and develop a communication plan with faculty organizers.
• Develop budgets in collaboration with CA/faculty organizers, request short codes and track event expenses, and maintain budget spreadsheets.
• Ensure pictures are taken at departmental events for historical purposes and used in newsletters or websites.

• Communications - 25%:
  Collaborate with staff and faculty in the units to pursue and produce content for the websites, newsletter, and social media platforms (including Instagram, Twitter and Facebook). This includes new hire announcements, interviews of faculty and graduate students, maintenance of faculty research profiles, announcing faculty publications, and reporting on grants or awards received by faculty.
• Develop and support social media strategy through strategic messaging and creative solutions to increase engagement with undergraduate and graduate students, faculty and the broader community/public.
• Strategically evaluate unit websites to ensure it is reaching its intended audiences through the content and layout of the site. Make recommendations for and/or implement updates and changes based on strategic analysis and determined course of action.
• Proactively enhance/update websites regularly, identifying and implementing ways to improve its layout and enhance the content for reach and accessibility.
• Analyze social media metrics on a quarterly basis. Make recommendations for new strategies based on analysis. Provide analysis of the growth and impact of social media presence.

• Graphic Design - 15%:
  Partner with event sponsors (primarily faculty) to design posters, flyers, digital signage, event programs, itineraries, screen printing graphics, and other required materials in support of events organized and sponsored by the units supported by the MLB Thayer Events and Communication Team.
• Layout departmental newsletters in collaboration with faculty, staff, and unit administrators;
  Coordinate printing and…