Administrative Assistant to Chair

The Department of Human Genetics is seeking a Senior Administrative Assistant to join our administrative team and serve as Administrative Assistant to the Chair. The primary responsibility of this position is to provide direct support to the Chair. Additional duties include assisting with faculty affairs, providing limited HR support, leading and supporting departmental events, offering programmatic support for academic activities, serving as a purchasing back-up, and helping to staff the front office.

Candidates for this position must excel in the following key skills: efficient and strong organizational skills, problem solving ability, excellent planning and follow-through, high quality writing skills, outstanding customer service and diplomacy, accuracy and attention to detail, and the ability to handle sensitive matters in a discreet manner.

The successful candidate will thrive in a fast-paced environment with dynamic priorities, demonstrating adaptability, professionalism under pressure, and the capability to balance multiple competing tasks while meeting deadlines. Building relationships and collaborating effectively with faculty, staff, and external partners across the Department and the Medical School will be essential.

This position will report jointly to the Department Chair and Administrative Manager.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

The Department of Human Genetics (DHG) at Michigan Medicine is proud to be recognized as the first dedicated human genetics department in the United States. As one of nine basic science departments within the Medical School, our primary mission is to advance the fields of genetics and genomics through teaching and research, deepening our understanding of biology and human disease.

Our department is also known for its vibrant community. We host annual social events, including a department picnic and a departmental retreat, fostering connections among faculty, staff, and students. In addition, our engaged Administrative Team works closely together and enjoys socializing together.

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s

most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

• Draft, edit, format, and proof communications, documents, reports, presentations, and other technical writing using Word, Excel, PowerPoint, Dropbox, Outlook, Google Workspace, and website editing software. Requires understanding of the Department's strategic objectives and related data, with the ability to produce high-quality work products independently.
• Manage complex calendar for the Department Chair.
• Schedule meetings for Department Leadership, often coordinating with high-level University contacts in a professional and efficient manner.
• Organize and staff departmental meetings, including faculty and committee meetings. Responsibilities include preparing agendas, distributing meeting materials, recording minutes, conducting post-meeting surveys (using Qualtrics or similar software), and tracking follow-up actions.
• Coordinate domestic and…