Administrative Specialist Intermediate

How to Apply

You must apply through the UM Jobs website ((Use the "Apply for this Job" box below).). In addition to your resume, a cover letter is required and should not exceed one page. In the body of your letter, please describe how the position fits with and advances your career goals. Your resume and cover letter will be a writing sample for the initial screening process.

Please submit your cover letter and resume together as a single electronic document (a PDF is best, but there are other acceptable formats), as the system will accommodate only one attachment.

The Rogel Cancer Center (Rogel) is dedicated to training and developing the next generation of cancer researchers and providers. Rogel has a long history of supporting education and training of learners at all career stages, including high school and undergraduate students, medical students, other graduate and postgraduate trainees, junior faculty, as well as community physicians. Rogel established the Training, Education, and Career Development Coordination (TrECC) office to lead development and coordination of programming efforts across all levels of trainees and further demonstrates this commitment to training through strong financial support and robust structures and processes for continuous improvement.

Join a collaborative, mission-driven team dedicated to shaping the future of cancer research and care within the Rogel Cancer Center.

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.

In some way, great or small, every person here helps to advance this world‑class institution. Work at Michigan Medicine and become a victor for the greater good.

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

The Rogel TrECC Administrative Specialist will report to the TrECC Program Manager and will perform the following duties:

Provide comprehensive administrative support for the Rogel Cancer Center Training and Education Coordination (TrECC) component, including:

• Organize and facilitate meetings for TrECC advisory committees, including scheduling, developing agendas, preparing minutes, and tracking follow-up actions.
• Perform general administrative duties such as correspondence management, budget tracking, PCard reconciliation, and office support tasks according to university policies.
• Oversee updates and maintenance of the Rogel Trainee website, ensuring timeliness, accuracy, and accessibility.
• Plan and develop content for communications, including the Next Gen newsletter for trainees and mentors.
• Coordinate application and award processes for Rogel Cancer Center scholarships and programs, acting as a liaison between applicants and reviewers.

Provide Programmatic Support For TrECC Programs

• Assist in the implementation and evaluation of TrECC programs:
  Rogel CONNECT, Emerging Cancer Scholars Exchange, Advancements in Cancer Research Symposium, One Day Closer, and summer trainee initiatives.
• Coordinate speaker outreach and logistics.
• Assist with stipend processing and compliance documentation, including adherence to Children on Campus policies.
• Support event planning, including logistics, communications, and ensuring programs are accessible to participants with disabilities.

Provide comprehensive administrative support for the Rogel TrECC component, including:

• Collect, maintain, and report data on TrECC trainees, members, and programs; ensure proper handling of confidential, sensitive information in line with U-M data privacy standards.
• Assist in the coordination and submission of grant proposals, including compiling supporting documents, preparing budgets, and ensuring compliance with University of Michigan and sponsor policies.
• Assist in preparing annual and final progress reports.

• Bachelor's degree or equivalent education and experience.
• Excellent interpersonal, organizational, and time-management skills.
• Familiarity with Microsoft Office Suite, Google Workspace, Canva, Qualtrics, and use or basic management of websites.
• Demonstrated commitment to inclusion and accessibility.

Intermediate:
At least two years of administrative, project, or event coordination experience.

Associate:
Considerable professional experience.

• Experience in higher education or biomedical research settings.
• Knowledge of University of Michigan…