Executive Assistant to CHRO

This position is a member of the Office of the Chief Human Resources Officer (CHRO). The person in this role will provide administrative support and report directly to the Chief Human Resources Officer for Michigan Medicine.

The ideal candidate will have the ability to manage complex meeting scheduling for the CHRO involving Michigan Medicine leadership team members and external stakeholders, while maintaining a high level of accuracy, efficiency, and customer service. This position will also support the crafting of internal communications and presentations on behalf of the CHRO and will be expected to handle matters of a confidential or sensitive nature appropriately and discreetly.

This position serves a critical coordination role for the CHRO, including initiative and priority follow-up, as well as meeting scheduling, in relation to strategic development, operational oversight, and budgetary accountability.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.

In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Executive Support
:

• Provide advanced, diversified, and confidential executive support, requiring broad and comprehensive experience, including coordinating with Michigan Medicine and University of Michigan offices, employees, leadership, faculty, students, and staff.
• Respond and act on behalf of the CHRO in the monitoring and follow-through of HR projects and initiatives for timely completion.
• Exercise independent decision-making in interpreting, communicating, and applying university and HR policies and procedures in performing daily duties.
• Support official functions/events hosted by the CHRO and HR leadership team.
• Provide administrative support for executive meetings and HR leadership sessions.
• Handle incoming and outgoing mail with attention to confidential personnel matters.
• Screen incoming phone calls, particularly those involving sensitive HR issues.

Calendar and Travel
:

• Manage the CHRO's calendar by creating and organizing appointments systematically, as well as responding to calendar inquiries, internally and externally, helping to prioritize HR commitments and strategic initiatives.
• Provide critical background information to the CHRO prior to meetings, ensuring the CHRO has necessary context on meeting goals, participants, and relevant HR matters.
• Facilitate the scheduling of virtual and in-person meetings with multiple attendees with challenging schedules by communicating timely and providing logistical support such as agendas, AV, PowerPoint slides, and meeting materials for HR leadership meetings, employee relations sessions, and strategic planning discussions.
• Manage travel arrangements, prepare itineraries, and process travel reimbursements for HR conferences, university meetings, and professional development activities.
• Reconcile PCard(s) in the University's Concur system.

Communications and Project Coordination
:

• Engage in HR project work as needed, act as the administrative lead, and have actionable knowledge of major HR initiatives and university-wide…